Admin Controller

We Go Places! How about you?
Immediate Superior: Gugu Mazinyo
Job Grade: 08
Location: Polokwane
Function: Commerce
Sub Function: Commerce - Sales - Other Support
Type of Contract: Permanent
Reference Number: 124997
Closing Date: 28/11/2024

Purpose of the job

To take full ownership of the administration, secretarial and operational aspects of the Regional Sales functions to ensure regional sales service efficiency is optimized. To provide the Regional Sales Teams with information and reports that will enable them to execute and implement sales driver activities and achieve Sales Volume.

Key Responsibilities

Admin Support:

1. Monitor ongoing progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams).
2. Administer and track trading term contracts.
3. Assist with Stock on Hand issues.
4. Distribute internal and external communication.
5. Assist with Management Presentation compilation.
6. Manage and replenish office supplies and consumables.
7. Manage general Sales Consultant information and queries.
8. Reconcile regional reports.
9. Arrange and manage all Sales Team gatherings (i.e., quarterly cycle briefing events, management meetings, monthly meetings, etc.).
10. Book travel and accommodation for trade visits, meetings, etc.
11. Manage budget (operational costs, campaigns, etc.).
12. Maintain and update CMD process.
13. Assist with allocation of sales orders.
14. Manage and order promotional liquor.
15. Load deals.
16. Process and track vendor payments.
17. Assist with ordering, splitting, and tracking of merchandising materials.

Asset Management:

1. Manage ordering, delivery, and incidents of new/replacement mobile devices (laptops, cell phones, and tablets).
2. Assist with new vehicle ordering and old vehicle collections.
3. Manage vehicle amendments.
4. Process and follow-up on glass claims and accidents/incidents.
5. Follow up with dealers.
6. Track license discs and fuel cards.
7. Manage fleet cost centre.
8. Manage inspection procedures.
9. Assist with cold space issues/upliftments, etc.
10. Responsible for verification tracking.
11. Handle database issues.

Job Requirements

Education:

1. 3-5 years’ experience in office admin/secretarial field.
2. Grade 12.
3. A tertiary qualification in Office Administration will be an advantage.

Experience:

1. 5 years’ experience in administration function with multiple stakeholders.
2. Advanced experience with Microsoft Office, especially Excel.
3. Experience with project management/coordination of multi-disciplines and across functions.

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd is committed to an organisational culture that recognises, appreciates, and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.