Admin Clerk / Admin Assistant - B4A Port Elizabeth

Admin Clerk / Admin Assistant - B4A Port Elizabeth

The Building Company

Job Ref # : 2016600401

Industry : Accounts

Job Type : Permanent

Positions Available : 1

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary.

Job Description

• Relief Reception and Cashier when required in a professional manner.
• Ensure accurate filing of customer invoices (debtors account) timeously.
• Assist with accurate cycle counting when required as part of the inventory auditing procedure.
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books.
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports.
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees.
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting.
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration.
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required.
• Capturing GRN's / CVR's into system: Captures GRN’s / CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks.
• Capture Invoices: Matching GRN's to invoices captured.
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned.
• Accurately and timeously reconciles creditors to supplier statements.
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management.
• Resolving queries with suppliers in a professional manner accurately and efficiently.
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details.
• To uphold and promote the company values and culture.