Admin Assistant

The role will be to assist the Financial Controller with effectively coordinating the day-to-day financial processes of the Company. This will involve elements of planning, monitoring and reporting on financial functions related to the Company such as: General ledger; Debtors; Creditors; Inventory; Manufacturing (Job costing) / Invoicing; Balance sheet; Petty cash; Cash book and Bank. This position will report to the Financial Controller.

Key Performance Areas

• Cashbook processing and bank reconciliations.
• Petty Cash (Disbursements / Replenish / Reconcile).
• Prepare EFT requisitions and check supporting documentation in line with SOPs and mandates.
• Reception duties
• Processing of debtor- and cash sales invoicing.
• Processing, reconciliation and balancing of intercompany transactions.
• Monthly Creditors Reconciliation.
• Ensure company mandates are adhered to and escalate any breakdowns in the process.
• Assist with External Audits / SARS Audits.
• Provide a financial and administrative link to operations when required.
• Reconciliation and capturing of all expense claims.
• Assist with running of job reports.
• Any other Ad Hoc Financial Tasks and duties.

Personal Attributes

• Presentable and ability to communicate effectively with internal and external stakeholders
• Analytical thinker, deadline driven with a very strong work ethic
• Ability to work independently but be a team player
• Methodical and systematic minded
• Positive, self-motivated and confident approach to work and colleagues
• Honest and Reliable

Experience and Qualifications

• 2-3 years relevant experience in a similar position essential
• Relevant certificate / diploma in finance/accounting advantageous
• Knowledge of basic accounting principles essentials (i.e. Debits / Credits)
• Intermediate working knowledge of Pastel Partner essential
• Strong admin, cashbook and creditors advantageous

Computer Literacy

• Intermediate knowledge required for Excel
• Pastel Accounting Partner Package V18 advantageous