Admin Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors. Executive Assistant's responsibilities include managing calendars and making travel arrangements.

To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

1. Act as the point of contact among executives, employees, clients, and other external partners.
2. Manage information flow in a timely and accurate manner.
3. Manage executives' calendars and set up meetings.
4. Make travel and accommodation arrangements.
5. Act as an office manager by keeping up with office supply inventory.
6. Format information for internal and external communication – memos, emails, presentations, reports.
7. Take minutes during meetings.
8. Screen and direct phone calls and distribute correspondence.
9. Organize and maintain the office filing system.

Requirements and Skills

1. Work experience as an Executive Assistant, Personal Assistant, or similar role.
2. Excellent MS Office knowledge.
3. Outstanding organizational and time management skills.
4. Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
5. Excellent verbal and written communication skills.
6. Discretion and confidentiality.
7. Matric certification.
8. Clear criminal record.
9. Minimum of 3 contactable references.
10. PA diploma or certification is advantageous.