Admin Assistant

Job Description

Alert Engine Parts is searching for an Admin Assistant to join the branch in Briardene. The purpose of this position is to perform daily administration of the branch. The successful candidate will report to the respective manager at the time.

Position Overview

• Perform general administrative functions at the relevant branch
• Relieve the cashier(s) in the front or the COD clerk when needed
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.

Specific Role Responsibilities

• Receiving cash for debtors account payments & ensuring that these are banked timeously according to company policy and recorded on the daily summary sheet input sheets.
• Writing up the Daily Summary Sheets accurately & timeously each day and ensuring that they are sent to Head Office on time
• Assisting with the payments of Sundry Creditors, including writing out cheques
• Assisting with the maintenance of the cash book and Managers Account, including straightforward postings.
• Performing month-end accruals accurately & ensuring that they are sent up to Head Office timeously
• Petty Cash Function – maintaining & recording all petty cash transactions
• To keep a float box & ensure that it is adequately stocked (where required)
• Pass credits as and when needed (where required)
• Print daily reports of outstanding CODs and follow up any discrepancies
• Do daily COD transfers from the bank statement

Qualifications and Experience

• Matric with Accounting & Mathematics
• Proficiency in MS Excel and Word
• Organised, accurate and professional
• Good with numbers & calculations

Skills and Personal Attributes

• Some basic admin skills
• Must be willing to work in a team as well as on your own
• A quick learner who will be willing to speak up if there is a problem
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure
• Clear ITC & Criminal record