Accounts Payable Team Leader (External Applications Only)

Accounts Payable Team Leader (External Applications Only)

About the job Accounts Payable Team Leader (External Applications Only)

Description:

Manage Accounts Payable Clerks on payments and controls of Trade creditors within time frame set.

Requirements:

• Minimum Grade 12 or NQF level 4
• Four years' work related experience
• Deadline and result driven
• Assertiveness, pro-active and excellent communication skills
• Attention to detail and ability to spot risks and opportunities
• Computer literacy - advanced Microsoft Excel skills
• Staff management experience
• Must be able to work under pressure
• Numeric Skills

• Manage that all Suppliers' invoices and Store documents are received and processed correctly on the system.
• Ensure all unmatched invoices (PPV and SRE) are correctly distributed to relevant Departments and Stores and resolved timeously.
• Manage RFC reports, to ensure all RFC's are correct and forwarded to Supplier weekly.
• Review and approve all reconciliations on BEST system.
• Ad hoc duties to be completed if and when required by Management.
• Ensure all vendor queries and disputes are resolved as per Supplier terms.
• Prepare weekly/monthly ad hoc AP Vendor listing for payment run.
• Ensure all documents are correctly filed and sent to Warehouse.

• Ensure that all new employees are trained and certified within their positions within 3 (three) months of joining the Company/Department.
• Ensure succession planning is in place and that there is at least 1 (one) certified Back-up for each key position within the Department.
• Manage employees through on-the-job training, constructive guidance, counselling, and discipline.
• Ensure monthly Staff meetings are held.
• Ensure scheduling of staff is planned to prevent any staff shortages in the Department (Leave, Time Off etc.).

• Assist with and resolve Suppliers and other internal Customer queries and complaints.
• Pro-active communication with suppliers and internal Customers to resolve disputes relating to Supplier terms and conditions.

• Biweekly performance criteria reporting to Line Management.
• Weekly performance criteria with Clerk.

• Achieves set targets and completes work accurately and at the required standard.
• Delivers best practice quality/standards as established in the company.
• Makes an effort to follow through on commitments.

• Identifies problems and seeks root cause.
• Resolves problems and escalates issues accordingly using relevant information available in own department and operational work environment to resolve problems.

• Makes decisions within framework of company policies and within set timelines.
• Makes decisions giving due consideration to consequences of the decision made in area of responsibility.
• Implements decisions made in line with agreed processes and policies.

Plans within framework of operationally/department policies and procedures.

• Follows through on commitments made and delivers on them to achieve set objectives and targets.
• Takes accountability for own and/or subordinates actions and implements corrective action where required.

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures.
• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations.
• Calms others who are expressing frustration or anger.
• Assists others to deal constructively with difficult situations.
• Persists in realizing work objectives even in difficult or adverse circumstances.

• Manages planned changes that may be brought about as a result of internal and/or external circumstances.
• Ensures that the department responds to the changing environment and stakeholders' needs and expectations.

• Gets one's point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced.
• Asserts self during interpersonal situations.
• Maintains and projects confidence, even in adverse circumstances.
• Makes a positive personal impact that is clear and concise for the audience.
• Facilitates open, direct two-way communication.

• Demonstrates courtesy and effectiveness when dealing with others in day-to-day communication in line with company values.
• Ensures relevant information is shared with appropriate stakeholders.