Accounts Payable Officer

Vacancy Name
Accounts Payable Officer

Vacancy No
VN962

Contract Type
EFT

Location
Cape Town

Description

OVERALL PURPOSE
Reporting to the Accounts Payable Manager, the Accounts Payable Officer will provide financial and administrative support to all operating entities across the Stonehage Fleming Group.

Key Responsibilities

PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

1. Maintaining the purchase ledgers of the Group operating entities, including liaising with department heads, chasing outstanding expense authorisation, posting invoices, staff expense forms and company credit cards.
2. Maintaining the master vendor database.
3. Assist with compliance of Group expenditure policy and adherence to internal financial controls.
4. Document Management.
5. Answering supplier queries and chasing invoices which have not been received.
6. Reconciliation of vendor account.
7. Creating payment runs for the payment of supplier invoices and staff expenses.
8. Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems.
9. Monthly expense accruals calculation and booking transactions.
10. Assisting in the preparation of monthly bank reconciliations, including preparing analyses of accounts, forecasting and producing monthly reports.
11. Assisting in producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit.
12. Assisting the Financial Accounting/GL team with daily and monthly transactions and ledger reconciliations as required.
13. Provide cover in the absence of Group Finance colleagues.
14. Assist and provide yearly audit Accounts Payable requests.
15. Ad hoc duties.

QUALIFICATIONS AND EXPERIENCE

1. Accounting qualification.
2. 2-3 years working experience.
3. Knowledge of VAT matters.
4. Previous experience in a similar role.
5. Significant purchase ledger experience.
6. Knowledge of Microsoft BC systems and working on Microsoft Excel.

COMPETENCIES, SKILLS AND BEHAVIOURS

1. Excellent attention to detail and accurate data entry.
2. Numerate.
3. Strong organisational skills and attention to detail.
4. Advanced Excel skills.
5. Good interpersonal skills with ability to build effective working relationships.
6. Team player who is willing to help others.
7. Ability to work under pressure and to meet tight deadlines.
8. Pro-active and solutions focused.
9. French, German and/or Hebrew language skills would be an advantage.

We offer you the opportunity to work in an open environment within an international, fast-growing organization.

Education Level
Degree or Equivalent

Experience Level
Mid Level

Benefits