Accounts Payable Clerk

Overview

To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.

Qualifications

• Relevant finance qualification or studying towards

Experience

3-5 years’ experience in a full function accounts payable role specializing in foreign creditors/currency. Experience in dealing with cross border transporters and required cross border documentation will be advantageous.

Duties

• Receive invoices from transporters for processing on the system (local and or foreign)
• Obtain appropriate allocations for invoices and ensure invoices are authorized for payment.
• Obtain and check all statutory documentation required for processing an invoice.
• Check that all required documents are uploaded and authorized on Sizanani.
• Match transporter invoices to receipted loads via AX Dynamics.
• Ensure that transport rates are correct as per approved transport rates from the Planning Department.
• Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input.
• Process & match invoices on the system once they have been authorized via purchase orders.
• Obtain creditors’ statement and prepare the creditors’ reconciliation to determine the payment.
• Generate EFT payment on AX Dynamics and import to the banking systems.
• For EFT payments, ensure that all payments have been authorized and have been released successfully.
• File all relevant payment recons & invoices appropriately.
• Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues.
• GRNI and transport accrual management and analysis.
• Creditors ageing management and analysis.
• Cash Flow Management.
• Master data update and maintenance.
• Filing & metro-filing.
• Journals.
• Audit preparations.
• Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed.
• Ensure that the AP manager/Supervisor has approved the application and assigned it to a creditor clerk.
• Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account.
• Completion of information relevant to any credit applications requested by the supplier.
• Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia’s new vendor application process.
• General admin.
• Balance Sheet recons when required.
• Assistance on other accounts payable areas when required.
• Ad hoc finance projects.
• Audit preparations (internal, external, BEE).

Job Competencies

• Good administration & organizational skills.
• Good verbal & written communication skills.
• Computer literate.
• Good interpersonal skills.
• Good telephone skills.
• Good reconciliation skills.
• Client centricity.
• Ability to work under pressure.
• Attention to detail.
• Analytical thinking / Problem solving.
• Logical thinker.
• Ability to follow through & take accountability.
• High energy levels.

General