Accounts Payable Administrator

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Job Description

Background of the Company

Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 14 Lindt retail stores.

As global leader in the premium chocolate sector, Lindt & Sprüngli looks back on a long-standing tradition of almost 175 years which takes its origins in Zurich, Switzerland. Today, quality chocolate products by Lindt & Sprüngli are made at 12 owned production sites in Europe and the USA. The products are distributed by 28 subsidiary companies and branch offices, in around 500 Lindt shops and cafés, and also via a comprehensive network of more than 100 independent distributors around the globe.

Position Purpose

Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage all shared accounts payable mailboxes
• Manage approval workflow for Vendor Invoice Management (Invoice authorization)
• Process 3rd party account payable invoices
• Prepare and administrate regular payment runs (SAP and HSBC)
• Post & reconcile all payments processed (SAP and HSBC)
• Prepare monthly vendor age analysis
• Prepare & reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements
• Prepare, Reconcile and Post Petty Cash & Company Credit Card Expenses
• Verify discrepancies on vendor, Petty Cash & Credit Card reconciliations and resolve reconciling items
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Assist the financial accountant and finance manager in ad-hoc tasks that may arise
• Provide supporting documentation and GL downloads for auditing purposes
• Prepare all new vendor & employee SAP take-on forms with correct authorization sign-off
• Prepare & perform vendor master data on SAP and file vendor application forms

Personal Characteristics

• Excellent interpersonal and communication skills
• A methodical and structured approach to tasks
• Able to set priorities and clear targets
• Able to grow with the level of responsibilities and with the size and structure of the business

Job Requirements

• Minimum of 2 years of accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within the International FMCG environment advantageous
• SAP experience is considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous