Accounts Clerk

Accounts Clerk position available in Cape Town.

Accounts Clerk, preferable with a Certificate / Diploma in Accounting, proficiency in Pastel and minimum 3 years’ Creditors / Accounts payable experience required to administer and reconcile records in the Financial Department for a national Broker Firm in Cape Town City Bowl.

Minimum Requirements:

• Certificate or Diploma in Accounting.
• Pastel Evolution experience required.
• Minimum 3-5 years’ Creditors/Accounts Payable experience essential.

Duties and Responsibilities:

• Ensure the appropriate minimization of creditors and general expenses
• Maintain accurate records of creditors’ information, including client details, amounts outstanding, and payment due dates.
• Monitor invoices received and ensure all documents (purchase orders, delivery notes, cost centers, etc.) are filed.
• Prepare creditors’ information for approval and process bi-weekly payments to suppliers.
• Administer payments according to the defined approval processes in line with the organization’s financial strategy.
• Ensure timely and complete payments to suppliers to adhere to service level agreements (if applicable).
• Keep others informed regarding payment progress, including required additional information such as payment dates and proof of payment.
• Generate reports and statements, reconcile creditors’ books weekly/monthly, and ensure completeness and timeliness of creditors’ information for further accounting processes.
• Monitor and input information related to cash flow.
• Reconcile commissions deposited to commission statements received and manage bookkeeping accordingly.
• Perform general accounts reconciliation tasks and bookkeeping (e.g., commissions deposited vs. commission statements received).
• Assist in audit preparation by making information available and resolving assigned audit queries.
• Keep accurate records of own activities.
• Contribute towards continuous improvement in own and team performance.
• Participate and contribute to ad hoc projects.