Accounts Assistant

Establish and maintain required business processes and procedures mitigating business risk.

Financial Operations

1. Invoicing: Ensure correct, timely and complete checking of all booking confirmations. Follow up with the consultants or database department if any information loaded into the booking is incorrect. Post debtor invoices to ledger. Ensure that booking values match with invoice values.
2. Collections: Aware of Credit Terms and pre-payment terms on all agent's agreements. Follow up timeously on payments. Ensure that all invoices are paid as per the stipulated agent/client payment. Ensure the profitability of the booking. Follow up and resolve queries received from the agent or any internal queries. Send accurate and complete statements to the agents.
3. Credit Note Compilation: Ensure that all credit notes are authorised and that there are notes in the bookings explaining why they have been created. Ensure that all invoices are posted to the correct branch. Ensure correct, timely and complete receipting of agents' payments in the financial system.
4. Creditors: Organize incoming creditor invoices. Check invoices for VAT compliance. Check invoices against vouchers and the contract rates. Liaise with consultants in case of internal queries and suppliers in case of external queries. Request missing invoices and supplier statements where required. Capture invoices to supplier accounts on Tourplan.

Additional Responsibilities: Stay updated about new agents and products and establish invoicing strategy on basis of agents and company needs at an early stage. Improve knowledge about processes especially within the Finance Department but also in all other departments of the company.

Requirements:

1. Grade 12
2. At least 2-3 years of experience in travel/touring
3. Fully computer literate
4. Sound financial skills with debtors & creditors