Accounts Administrator

Position: Accounts Administrator

Business Unit: CGES.

Job Summary:

We are seeking a detail-oriented accounts administrator to manage all financial transactions, including billing, receipting, collections, and bank reconciliations and reporting. The successful candidate will play a crucial role in ensuring accurate financial records, maintaining strong relationships with clients and suppliers, and supporting the finance team with daily accounting functions.

Responsibilities (Included, but not limited):

• Debtors (Accounts Receivable & Collections)
• Generate and issue invoices accurately and in a timely manner.
• Record and allocate receipts against customer accounts.
• Follow up on outstanding payments and maintain an up-to-date age analysis.
• Implement and manage an effective collections process to recover overdue accounts.
• Ensure collection team has the accurate balances at all times to collect.
• Ensure the lock out process incurs on cash students.
• Communicate with clients regarding overdue invoices, sending reminders and final demands where necessary.
• Work closely with customers to negotiate and arrange approved payment plans when required.
• Escalate non-payment issues to management and provide recommendations on further actions.
• Reconcile customer accounts and resolve any discrepancies.
• Prepare and distribute monthly statements.
• Ensure the correct VAT is applied to the corresponding property type.
• Creditors (Accounts Payable)
• Process supplier invoices and ensure accuracy before payment.
• Capture payments and allocate them to supplier accounts.
• Maintain relationships with suppliers and address queries regarding payments.
• Reconcile supplier statements with internal records.
• Prepare payment schedules and ensure timely payments to avoid penalties.
• Bank Reconciliations & General Finance
• Perform daily, weekly, and monthly bank reconciliations.
• Assist in cash flow management and forecasting.
• Maintain accurate financial records and ensure compliance with company policies.
• Assist with financial audits by providing necessary documentation and reports.
• Work closely with the finance team to improve processes and reporting accuracy.
• Ensure adherence to financial regulations and company policies.
• Provide monthly Balance Sheet and related Income Statement Reconciliations.

Reporting Requirements:

• Prepare weekly and monthly debtor and creditor reports, including:
• Age analysis of outstanding receivables and payables.
• Collection progress reports.
• Cash flow forecast based on expected receipts and payments.
• Summary of overdue accounts and recommended actions.
• Generate bank reconciliation reports and identify discrepancies.
• Provide monthly statements and reconciliations for management review.
• Assist in compiling data for financial reporting, budgeting, and forecasting.
• Monitor and report on key financial metrics, ensuring timely updates to the finance team.

Education:

• Diploma or certificate in accounting, finance, or a related field.
• At least 5 years’ experience in MRI Property Manager.
• At least 2-3 years of experience in a similar role, preferably with exposure to debt collection and financial reporting.

Skills:

• Strong numerical and analytical skills.
• Experience in collections and managing overdue accounts.
• Proficiency in accounting software (e.g., MDA, NetSuite) and MS Office (Excel, Word, Outlook).
• Strong reporting and reconciliation skills.
• Excellent communication and negotiation skills, especially when handling collections.
• Ability to work independently and meet deadlines.

Seniority level: Mid-Senior level

Employment type: Contract

Industries: Human Resources Services