Accounting Clerk

The employee’s duties include, but are not limited to the following:

• Filing of all invoicing on a daily basis;
• Generating Sales Orders and capturing job cards if required to assist Data Clerk;
• Keeping control sheet record of supplier invoices for creditors to be sent to Supervisor at month end;
• Doing monthly reconciliations on assigned customers for the branch;
• Providing feedback on account payments to Supervisor;
• Contacting all customers due for payment and resolving any queries;
• Following up on outstanding purchase orders, invoices, and payments on a daily basis;
• Assisting with answering telephone calls;
• Signing off and delivering quotations to site in a stipulated time;
• Matching quotations with purchase orders;
• Submitting invoicing on Ariba/Clients system for payment;
• Updating and providing site planners with quotation reconciliations to obtain PR numbers;
• Assisting in all new customer-related queries on assigned site;
• Assisting with annual stock takes;
• Performing timely detailed reconciliations on account status, identifying and resolving issues leading to non-payment;
• Supporting Accounts Receivable in collections.

Minimum requirements:

• Knowledge of General Accounting Procedures;
• Knowledge of Relevant Accounting Software (SAP, Syspro, AccPac);
• Proficient in data entry and management;
• Degree/Diploma in finance or related field;
• Knowledge of accounts receivable;
• 2-3 years’ experience as an office clerk or in another clerical position;
• Ability to effectively use and maintain office equipment;
• Proficient in company accounting software package.