Accounting Assistant / Office Manager

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES

Position: Accounting Assistant / Office Manager

Working Schedule: 8am-5pm CST

Salary Range: $1,800- $2,400/ month (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

Job Summary:

We are seeking a highly organized and detail-oriented Accounting Assistant to manage office operations and support accounting functions for multiple related construction and design companies. This role combines office management responsibilities with accounting support, ensuring smooth day-to-day operations while maintaining accurate financial records.

Key Responsibilities:

1. Office Management
   • Handle and direct incoming phone calls (minimal volume, with backup from other team members).
   • Order and maintain office supplies.
   • Schedule and coordinate office cleaning and general property maintenance.
2. Accounting & Administrative Support
   • Invoice Processing:
     • Enter project-related invoices for multiple construction companies.
     • Enter and process all overhead invoices.
   • Expense & Labor Management:
     • Process receipts for project manager purchases and mileage reimbursements.
     • Enter and manage labor hours for multiple companies.
   • Architectural Design Company Bookkeeping:
     • Review employee work hours and generate invoices.
     • Track and bill third-party expenses to clients.
   • Subcontractor Management:
     • Manage and maintain subcontractor master contracts.
     • Track and ensure compliance with insurance information and certificates.

Required Qualifications:

• 3+ years of accounting or bookkeeping experience.
• Familiarity with construction or architectural industries.
• Proficiency in accounting software (QuickBooks) and Microsoft Office.
• Strong organizational skills with the ability to multitask.
• Attention to detail and accuracy in data entry.
• Excellent communication skills and professionalism.

What We Offer:

• Competitive salary based on experience.
• A collaborative and supportive work environment.
• Opportunities for professional growth.