Accountant

SAIPA Articles (Preferably done in a small firm)

Job Description:

Responsibilities:

1. Monthly Analyses Sales and Cost of Sales:
   • Ensuring that sales and cost of sales transactions are correctly allocated.
2. Monthly Analyses Operating Expenses:
   • Bad Debts
   • Cleaning
   • Commission Paid
   • Consulting Fees
   • Repairs and Maintenance
   • Staff Training
   • Staff Welfare
   • Subscription
   • Telephone and Fax
3. Monthly Analyses Sales and Cost of Sales:
   • Journalising the manufacturing variances and ensuring that the variances as per the income statement / T.B balances with the Weekly / Monthly Production Report.
4. Monthly Analyses and Balancing of Loan Accounts:
   • Preparing loan account schedules.
   • Ensuring that the loan accounts balance in all sets of accounts.
   • Preparing monthly summary of outstanding balances.
5. Month End Schedules for the Instalment Sales:
   • Reconciling loan statements to the balances as per the accounting records.
   • Preparing monthly summary of outstanding balances.
6. Fixed Asset Register:
   • Maintaining the fixed asset register.
   • Maintain fixed asset file.
7. Ensure that the cash books are processed and reconciled on a weekly basis.
8. Ensure that all inventory control accounts balance with stock on hand schedules (Quantities, unit cost and value).
9. Ensure that Debtors are Balanced:
   • Debtors to have received their monthly statements by no later than 2 work days after the last day of the month.
   • Ensure that statements are correct and sent to the correct contact person.
10. All creditors must be reconciled by the 10th of each month.
    • Prepare creditors reconciliations for each creditor (Including NED Fleet Account).
    • Ensure that all variances are recoiled and clearly set out on the creditor’s account.
11. Payroll Accrual Accounts:
    • Prepare monthly payroll journal.
    • Prepare a reconciliation for each of the payroll accrual accounts.
    • Ensure that each payroll accrual account balances to actual outstanding amounts.
12. VAT Reconciliation:
    • Prepare monthly VAT reconciliation.
    • Ensure that accounting records balance with VAT 201 forms.
13. Provision for Taxation:
    • Prepare monthly provision for taxation journal.
    • Prepare monthly provision for taxation schedule.
14. Month End Reporting:
    • Ensure that month end accounting close is performed by the 12th of each month.
    • Prepare monthly management reporting back (Reporting Pack to include the following):
      • Monthly Management Accounts referenced to schedules prepared for month end accounting close of schedules (Fixed Asset register etc.)
      • Budget Report
      • 6 Week Cash Flow forecast.
      • Manufacturing income statement.
      • Minutes of weekly production meeting.
15. Weekly Reporting:
    • Update 6 Week Cash Flow forecast for weekly finance meeting to be held on Tuesday morning of each week.
    • Update weekly manufacturing income statement for the weekly production meeting to be held on Monday morning of each week.
16. SARS and Other Statutory Reports:
    • Ensure that VAT, PAYE and provisional taxation returns are submitted and paid on time.
    • Prepare bi-annual IRP5 reconciliation and ensure that it is submitted on time.
    • Prepare and submit Statistics S.A reports.
    • Prepare any other statutory returns as and when required.