1 X Payroll Administrator - Cape Town WC

To ensure that employees receive accurate and timely payments. Their primary responsibilities include the following:

Responsibilities

1. Processing payroll: This involves calculating employees' pay based on days worked, deductions, taxes, and relevant benefits.
2. Processing/Capturing of payroll data on Payspace.
3. Commission (import).
4. Subsistence (import).
5. Annual/Union Increases (import).
6. Annual Bonus (import).
7. Incentives.
8. Update Deductions - processing of input relating to weekly payments.
9. Maternity leave.
10. Garnishees.
11. JV/Dikapi Input.
12. Mozambique Input.
13. Co-ordinating the printing and checking of payroll & audit reports as well as support for checking monthly (electronically).
14. Perform checking of input monthly captured in the following areas:
1. New engagements.
2. Transfer and Job Changes.
3. Terminations.
4. Monthly contract workers.
5. AODs.
6. Ex Gratia.
7. An overall check on all after other administrators have checked to ensure that there are no negative salaries and that totals balance to input processed.
15. Payment Summaries for RISA, JV, Lesotho, Swazi, Malawi & Mozambique (required for payovers of statutory and monthly payment).
16. Business Central:
1. Add new staff members on Business Central.
2. Process and send through journals for approval to the Finance Manager for Other Entities.
17. RISA - Weekly payments, statutory payments, month-end payments, and reallocations.
18. JV, Lesotho, Swazi, Malawi & Mozambique - Statutory payments and weekly payments (if applicable).
19. Check weekly Payment Batches and upload in the various banks.
20. Raise EFTs for Salaries monthly for all Banks.
21. Raise monthly payments (Garnishees, Unions & Recruitment).
22. Raise Statutory Payments monthly on receipt of Payovers reports from Payroll Manager.
23. Send necessary schedules to the relevant institutions to ensure that payments are allocated and no penalties are incurred.
24. Distribute costings to various staff members.
25. Raise PO for Payspace monthly.
26. Collate and complete STATS reports for RISA & Other Entities monthly (previously done by PM).
27. Run Back-ups for all companies before Payroll Manager rolls over to the new system.
28. Send UIF Files for RISA & JV to the Payroll Manager.
29. Run CRC Reports for Finance Business Partner and add to YTD Report.
30. Send Monthly Lead Commission Reports to Finance Business Partner and add to YTD Report.
31. Complete Balance sheet recons.
32. Create Job Title Codes for new Job Titles to be added on WD (previously done by PM).
33. Assist with internal & external audits.
34. Assist with queries.
35. Collaborate with HR to improve processes in the business.

Requirements

Skills and Competencies:

• Highly numerate.
• Attention to details.
• Highly accurate.
• Previous experience in Payroll and Payroll related systems required.
• Good communication skills to communicate with staff.
• Good planning and organization skills.
• Time management.

Qualifications & Experience:

• Minimum Matric (Grade 12).
• Tertiary qualification preferred and minimum of 5 years in Payroll.
• Computer Literacy (Google Chrome, Excel, Workday, Payspace).

Benefits

• Medical Aid.
• Pension Fund.