Trust Administrator / Executive Assistant [ Family Office Environment ]

• Working Location: Suntec Tower
• Working Day: 5 Days, 9 AM – 6 PM
• Salary: Junior: $4000 - $5,000+ AWS (No VB) / Senior: $5,000 - $6,800+ AWS (No VB)
• Environment: Family Office managing fund, investment, and charity (Note: No career progression)

Summary:

• Handle highly sensitive and confidential information with professionalism and discretion.
• Report to and support the Executive Director while working closely with the principal.
• Ideal candidates from trust consultancy firms, law firms, banking, or accountancy firms.
• Preferred experience as a legal secretary, trust specialist, or corporate secretary.
• Experience in handling trust administrative and legal documents or fund investments is highly preferred.
• Assist the manager in reviewing legal documents from law firms and responding to outsourced lawyers regarding any omissions.

Responsibilities:

• Provide administrative support/services and solutions meeting the needs of the Company and the Group.
• Create, format, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism.
• Transcribe voice recordings of meetings/phone conferences.
• Draft, review, and comment on emails/agreements/documents for the Executive Director’s consideration.
• Identify and evaluate legal and compliance risks within the Company and the Group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines; update status and track internal database/reports of relevant tasks/projects assigned.
• Administer and maintain databases/files; reorganize and maintain documents and internal databases (spearhead conversion to digital).
• Assist in office management.
• Carry out other ad-hoc tasks/projects assigned by the Executive Director.