Trade Operations Specialist (Central/MNC) BG (ID: 664126)

Our client, a well-known company, is looking for candidates for the position of Operation Specialist, Bulk Commodities.

SUMMARY
The main role of a Trade Operations Specialist is to ensure all shipments are executed according to contracts and regulations, ensure timely and accurate inputs into the system and spreadsheet, manage internal and external stakeholders’ requirements to ensure seamless operations, as well as monitor receivables from customers and follow up in the event of delayed payments. The individual will be reporting to the Trade Operations Manager for Bulk Commodities.

Job Scope:

Trading Operations (70%)

• Understand contractual terms and obligations to fulfill shipment requirements for dry bulk commodities (e.g., coal, iron ore, bauxite, copper concentrate, lithium, etc.).
• Upon confirmation of trade, examine contracts of sales and purchase to confirm timing, commodity brand, and terms of payment.
• Liaise with counterparts on vessel nomination, load and discharge port agent details, stowage plan, etc.
• Prepare LC draft and liaise with banks for LC issuance.
• Liaise with customers on LC opening, verifying bank creditability, resolving discrepancies, and ensuring customers issue LC on a timely basis.
• Verify LC and other information to ensure compliance with the agreement.
• Prepare and ensure shipping documents comply with LC requirements. Liaise with the bank directly for LC negotiation.
• Update buyers and sellers on vessel movement.
• Check and/or prepare invoices and relevant documents from supplier/to buyer to ensure compliance with terms of agreement.
• Prepare letter of indemnity (if required).
• Prepare lay time calculations (demurrage, dispatch), for buyer calculate discharging lay time, for seller; resolve issues as required.
• Monitor cash flow for both receivables and payables.
• Ensure all month-end transactions are complete within the stipulated timeline.
• Update the system to ensure cash flow is sufficient to process payment.
• Monitor shipment status using an Excel tool.
• Upon loading of shipment, record quality, quantity, bill of lading, and all shipping documents; checking against buyer’s LC or shipping instructions.
• Monitor demurrage and/or dispatch receivables or payables.
• Work collaboratively with the team to provide support and coverage as required.

Risks Management and Compliance (20%)

• Support and advise Front Office in contract review, revision, and recommendation to ensure risk exposure is minimized.
• Monitor and ensure that credit limits are not exceeded.
• Identify areas of transactions/financial risks/variance relating to trade, and ensure that such risks are addressed/mitigated.
• Collaborate with the team to ensure all transactions are executed according to internal rules and escalate if required.
• Work with various departments to determine amicable solutions.

Compliance (5%)

• Maintain privacy and confidentiality of information, protect the assets of the organization, report non-compliance, and ensure adherence to all applicable laws and regulations.
• Adhere to internal control and compliance procedures.
• Liaise with the Compliance team to review, update, and improve internal control processes on a timely basis.

Others (5%)

• Any other tasks relevant to Trade Operations (e.g., system testing) as may be assigned by the supervisor.

Requirements:

• Minimum Diploma in business.
• At least 5 years of experience in a dry-bulk commodities position, preferably metals.
• Strong knowledge of Letter of Credit & UCP600.
• Familiarity with shipping (bulk) and usage of laycan and demurrage, particularly on FOB-CFR shipments.
• Proficient understanding of contractual commercial terms and its risks & obligations.
• Knowledge of International Metals Trade (related to procedural flow of trade, B/Cs, B/Ls, L/C negotiation, Security Trade Control, Internal Control) will be favorably considered.
• Knowledge of the commodities market and common facilities/functionalities required in the market.
• Insurances, AEO, Import duties, VAT, and Compliance.
• Proficiency in SAP system (financial module) & Commodities Trading Systems.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

We regret that only shortlisted candidates will be notified.

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