Temporary Payroll Executive [Up to $4.5k | Orchard | Hotel Industry] - 4301

Temporary Pay Master (2-3 Months), Contract extension based on performance

• Working Location: Orchard Road
• Working Days: 5 Days
• Working Time: 8.30am – 6.15pm
• Salary: Up to $4.5k

Responsible for processing all associates payroll including management.

DUTIES AND RESPONSIBILITIES

• Maintain a strict confidentiality of all associate payroll records including managers & EXCO. Under no circumstances can the information be revealed to anyone without the approval of the Director of Finance or Assistant Financial Controller.
• Run weekly department attendance reports from Kronos. Distribute them to Department Heads via mailboxes on the 4th floor no later than 10:30 AM every Monday. For the purpose of monthly payroll processing, the attendance report for the week up to 19th of the month must also be distributed.
• Handle situations with the time clock. This includes manually entering “lost” punches, correcting time and other adjustments requested by Department Head.
• Set up and maintain all payroll-related files. Retain records specified in the Corporate Retention SOP.
• Responsible for monthly payroll processing. The cut-off date will be from the 20th of each month to the 19th of the following.
• Maintain Kronos time clock, “Easypay” and “Timesoft” payroll systems. This includes carrying out system backup on a daily and monthly basis.
• Responsible to adhere to all payroll policies stated in the payroll LSOP 44-011 in paying overtime, shift allowance, calculating Banquet casual labour, and annual wage supplement.
• Generate all payroll slips by the end of the month.
• Process monthly GIRO payments to the bank.
• Submit monthly CPF contributions, together with Foreign Worker Levy, Skill Development Fund, and any other contribution funds to the CPF Board by the 14th of the month, or any dates stipulated by the CPF Board, for the previous month’s payroll.
• Prepare manual salary payments for terminated employees.
• Process year-end IR8A.
• File IR21 for departing foreign employees and seek tax clearance before releasing the last salary payment to these employees.
• Ensure all associates/managers' monthly payroll cheques are correct and assist department heads in resolving any discrepancies.
• Responsible for compliance with Payroll audit.
• Prepare and post all month-end payroll journals.
• Reconcile and prepare the audit schedules for all payroll-related assets & liabilities balances in the general ledger.
• File hotel contracts for DOF.
• Sort and distribute the daily mail for the Accounts dept and clear the DOF’s In & Out trays daily as required.
• Prepare the daily listing for cheques and telegraphic transfers received by the hotel.
• Maintain a good working relationship with Human Resources and other operational departments.
• Handle any special projects assigned by the Accountant/AFC/DOF.
• Cash/Bank Handling

1. Process all payment methods in accordance with Accounting procedures and policies.
2. Follow property control audit standards and cash handling procedures (e.g., blind drops).
3. Count bank at end of shift, complete designated cashier reports, resolve any discrepancies, drop off receipts, and secure bank.
4. Obtain assigned bank and ensure accuracy of contracted monies, obtaining change required for expected business level, and keeping bank secure at all times.
5. Transport bank to/from assigned workstation, following security procedures.
6. Set up and organize cashier workstation with designated supplies, forms, and resource materials; and maintain cleanliness of workstation at all times.

• Ensure and follow established procedures and compliance as per LSOP guidelines.
• Any other duties as may be assigned from time to time.

Requirement:

• GCE’O’ level or equivalent.
• 2 – 3 years’ experience working in a hotel or related payroll environment.
• PC literate with good knowledge of MS Excel and Timesoft.
• Able to work independently without supervision.
• Good with numbers.