Team Lead Executive Assistant to Chief Executive Officer

Team Lead/Chief Executive Assistant to the Founder with English

Your Role:

As the Team Lead Executive Assistant to the Founder of our big international client (5000 people globally), you will be at the core of a dynamic and fast-paced environment, showcasing exceptional organizational, project management, and time management abilities. This prominent role involves overseeing all administrative support for the Founder and their family while leading a team of four Executive Assistants. Your responsibilities will include scheduling meetings, managing travel plans, coordinating events, and much more.

The ideal candidate is a seasoned English speaking professional with a knack for logistics, the foresight to anticipate needs, and the ability to juggle multiple priorities flawlessly. You must bring expertise in delegating responsibilities and ensuring seamless execution. Discretion and confidentiality when handling sensitive information and liaising with senior leaders are essential to succeeding in this role.

Key Responsibilities:

• Ability to relocate to Germany or Singapore or to be based in these locations.
• Supervise and guide a team of 3 Executive Assistants across various time zones, delegating tasks effectively while maintaining high standards of quality and precision.
• Manage the Founder’s calendar, including scheduling meetings, events, and travel, while adapting to a rapidly evolving agenda.
• Plan and organize comprehensive domestic and international travel itineraries, including flights, accommodations, transportation, and expense management, ensuring all documentation, visas, and costs are addressed.
• Facilitate on-site logistics for events, including attendee coordination, agenda development, catering arrangements, and related activities.
• Provide lifestyle support to the Founder’s family, including managing doctor appointments, making purchases, and organizing household needs.
• Execute additional administrative and project-related tasks as required.
• Budget: 70-100k USD gross, depending on the level of the candidate.

Your Profile:

• Proven experience as an Executive Assistant to C-level executives.
• At least 3 years of experience managing a team of Executive Assistants, with demonstrated project management expertise.
• Extensive experience in establishing administrative processes and procedures from the ground up.
• Demonstrated leadership and management expertise with a strong ability to delegate effectively.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Meticulous attention to detail, exceptional organizational skills, and the ability to thrive in a fast-paced environment while managing concurrent tasks.
• A proactive mindset with the ability to anticipate needs and adapt swiftly.
• Outstanding verbal, written, and interpersonal communication skills.
• High integrity and sound judgment when handling confidential information.
• Availability to work across multiple time zones and respond on-demand (24/7).
• Fluent in English (mandatory); proficiency in additional languages is a plus.
• Travel extensively (50-70% of the time).

Benefits:

• Insurance, quarterly bonus, support with relocation, housing.
• Global environment.
• Relocation, visa support, and accommodation support.

About Us:

My client is a global organization encompassing education, research, technology, and investment. It comprises three key entities: German University (a leading private research institution with over 2,500 students from more than 110 countries), technology companies all over the globe, and a venture capital and private equity company, working together to drive innovation, technological progress, and economic impact.