Team Administrator

AET is one of the leading global owners and operators of maritime transportation assets and specialised services, committed to moving energy responsibly and eco-efficiently as an advocate of sustainable shipping. Our current diversified fleet of over 60 vessels includes conventional and nine dual-fuel tankers as well as collaboration on zero-emission vessels. Partnering global energy majors, refineries and traders, we drive collaboration to accelerate the industry’s energy transition through operational excellence.

Headquartered in Singapore with commercial and operational offices in Malaysia, the US, the UK, Norway, Brazil, and Uruguay, AET is wholly-owned by Malaysian energy logistics group MISC Berhad.

We are looking for a Team Administrator who keeps everything organised, helping to ensure the team operates efficiently and effectively. You are adaptable, proactive, detail-oriented, and comfortable to handle various tasks that come your way.

The ideal candidate will be highly organised, able to prioritise tasks, and have excellent communication skills. You will play a key role in facilitating the smooth operation of the team by handling administrative tasks, scheduling, coordinating projects, and supporting team members.

Responsibilities

1. Provide administrative assistance to the team, including scheduling meetings, managing calendars, arranging travel, and preparing reports and presentations.
2. Facilitate communication between team members, departments, and external parties (as needed).
3. Organise and coordinate team meetings, ensure agendas are prepared, and keep track of follow-ups. Assist with project coordination and track project milestones.
4. Maintain and organise team files, records, and documents (both digital and physical). Ensure all documentation is up-to-date and accessible.
5. Coordinate travel arrangements for team members as needed.
6. Proactively identify challenges within the team and work to raise and resolve issues before they escalate.

Requirements

1. Education: Diploma in Business Administration and any related course of studies.
2. Experience: At least 5 years of administration experience.
3. Specialised knowledge/Skills and Abilities: Microsoft Office (Words, Excel, PowerPoint), good written and communication skills, attention to detail with good analytical capability and reasoning abilities, ability to handle multiple tasks, good initiative, requiring discretion, confidentiality, a good understanding of technical and business vocabulary.
4. Proven experience as a Team Administrator, Executive Assistant, or in a similar administrative role.

We regret to inform that only short-listed candidates will be contacted for an interview.

AET is an Equal Opportunity Employer. All qualified applicants will be considered without regard to age, colour, disability, race, religion, gender, gender identification, nationality, marital status, or characteristics protected by law.