Supervisor, Building and Facilities, School of Computing (2 years' contract)

Job Purpose

The National University of Singapore invites applications for the position of Supervisor, Building and Facilities in the Department of Computer Science, School of Computing (SoC).

The successful incumbent will assist the SoC Space Management committee and supervise/manage a small group of Building Facilities staff to provide support and services in building facilities (BuildFac) operations, including but not limited to managing venue renovations, event support, and door access administration/operations within SoC premises.

Job Description

Operational Duties

1. Provide and maintain Building Facilities-related support, services, and maintenance, including day-to-day operations and events conducted in SoC premises.
2. Plan for building facilities relocation and renovation when required and execute the plan.
3. Manage space, venue, and room allocation and de-allocation.
4. Provide simple renovation design and drawing of floor plans.
5. Conduct full procurement process related to furniture and BuildFac-related services.
6. Ensure cleanliness of premises and environment.
7. Provide counter duties to students and staff.
8. Ensure physical security: key management and door access system administration, maintenance, troubleshooting, and technical operations.
9. Work with the SoC Safety Officer to conduct and coordinate fire safety checks and exercises.

Management Responsibilities

1. Request for and manage relevant budget.
2. Oversee BuildFac-related projects.
3. Propose and implement simple BuildFac-related policies.
4. Able to understand SoC's business and advise on the effect on space management within SoC.
5. Develop and document BuildFac-related services.
6. Simplify and optimize BuildFac-related processes.
7. Analyse and report effectiveness of BuildFac operations with data.
8. Prepare BuildFac-related statistics and reports.
9. Manage and track BuildFac-related job ticket/request system.
10. Ensure proper documentation of work.
11. Lead, supervise, manage, and train a team of BuildFac staff.

Qualifications

1. Degree or diploma holders in Facilities Management, Building Services, or relevant subjects. Degree or diploma holders in non-relevant subjects but with relevant work experience are also welcome to apply.
2. Must be adaptive, pro-active, self-motivated with a positive work attitude.
3. Able to self-learn, multitask, work independently with minimal supervision, and work collaboratively in teams.
4. Analytical and good in problem-solving.
5. Good in written and spoken communications.
6. Good interpersonal skills.
7. Able to design and draw floor layout using Visio, AutoCAD, or other equivalent software.
8. Able to understand business and IT processes.
9. Proficient in supervisory and leadership skills in managing the team.
10. Must also be proficient in conflict resolution.
11. Proficient in project management and able to work within tight deadlines.
12. The successful incumbent will be offered an initial 2 years' contract, subject to re-appointment.

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department: Dean's Office (School of Computing)

Employee Referral Eligible: Yes

Job requisition ID: 25569