Student Academic Officer | International School

• Company Benefits & Incentives - AL: up to 20 days
• Attractive Salary Package
• Working Location: Haw Par Villa (West)
• Working days: 5 days - Office Hours

Interested applicants can send your resume to kailing@supreme.gmail.com and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Job Responsibilities

Overview and Objective of the Position

• The Student and Academic Services Officer is to provide extensive administration support to academic staff and maintain the applicable academic systems for the school.

1. Academic Staff

• Prepare and maintain sessional academic staff employment contracts.
• Organise and maintain academic staff contact details, network accounts, and systems access.
• Ensure academic staff have access to required equipment and resources.
• Obtain necessary teaching approval for academic staff.
• Maintain records of qualifications and CVs of academic staff.
• Register academic staff details through online systems to maintain CPE registration of academic staff.
• Check sessional academic staff teaching claims for submission to Finance for processing.
• Assist in planning and organising Professional Development workshops for academic staff.

2. Students Systems Management

• Manage students’ record and update students’ status on Student Management systems to ensure accuracy of record and academic status.
• Advise students on course requirements.
• Assist with enrolment of new and continuing students.
• Provide support and assist students with academic enquiries.
• Identify students in need of academic skills support and refer them to relevant support class.
• Monitor academic progress to identify students at risk.
• Process course variation applications and provide relevant academic counselling to students relating to the study plan.
• Organise and conduct student academic advising session and briefing when required.
• Ensure student academic progress is in accordance with regulations.

3. Students' Contracts and Student’s Pass Management

• Process student pass renewal application and student pass cancellation for each study period on SOLAR+.
• Monitor the validity and expiry of student passes and other types of passes for non-citizens.
• Maintain records of the application, payment, approval, and collection of student pass.
• Ensure all student pass changes have relevant approvals in line with policy.
• Maintain procedures manual for the management of student pass.
• Assist with the preparation and checking of student contracts.
• Execute student contracts in accordance with the procedures and in line with policy.
• Compliance lead for Student Contracts and Student’s Pass regulatory requirements.

4. Course Planning and Delivery

• Assist in planning of units offering for each study period for all programs.
• Manage and update student study plans each study period for all programs.
• Assist in the development of the academic timetable for each study period in consultation with the Director of Academic Services and academic staff.
• Prepare timetable in the Student Management System and set up for students’ class registration.
• Manage students’ class registration via the Student Management System.
• Support the class monitoring process to ensure they are taking place in accordance with the timetable and keep records of any changes.
• Ensure that the class sizes are viable after enrolment is finalised.
• Support academic staff for course delivery requirement.
• Support lesson observation as part of quality management.
• Assist in planning and organising Study Skills workshops for students.
• Maintain up-to-date knowledge of course structures and academic policies and procedures.

5. Attendance System Management

• Manage the attendance system and liaise with the vendor to ensure the system is operating effectively.
• Ensure that information (e.g., student enrolment and timetable details) on the attendance system is up to date and accurate.
• Monitor the captured attendance records and review the accuracy of the data captured against scheduled timetable.
• Prepare relevant reports from attendance records to facilitate the monitoring of attendance requirements, including identifying students at risk.
• Prepare student attendance records for submission to Immigration & Checkpoints Authority for the purpose of Student’s Pass applications.
• Process students’ absence justification requests and lecturers’ manual attendance requests.
• Process attendance appeals.
• Coordinate and facilitate staff training sessions on the attendance system.
• Coordinate and facilitate the capturing of students’ bio data.

6. Academic Support

• Meet and provide counselling with students who do not meet attendance requirements.
• Provide support and assist students with academic enquiries.
• Prepare the daily classroom schedules on the display monitors and maintain the locations where classroom schedules are displayed.
• Support academic staff for course delivery requirement.
• Assist in preparation of class lists.
• Manage students and teaching staff surveys including the creation of the surveys, results compilation, and analysis.
• Assist with the logistics of tests and examinations.
• Assist with the logistics for enrolment period.
• Assist with preparation of Student ID cards.
• Process and prepare students’ letter requests.

7. Others

• Plan and implement student and academic staff surveys.
• Prepare and analyze academic data and reports for Management.
• Ad-hoc tasks assigned as and when required by the Associate Director of Academic Services.

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling