Sr / Executive Assistant , (Pre Hospital) , Clinical Ops – 11496SF #HMS

Sr / Executive Assistant (Pre Hospital), Clinical Ops – 11496SF #HMS

Join to apply for the Sr / Executive Assistant (Pre Hospital), Clinical Ops – 11496SF #HMS role at Jobscentral.

Location: Woodlands Campus

Office Hours: 5 days

Type: Permanent role

Bonus: 3 - 4 month bonus per annum (inclusive of AWS/ PB/ VB)

Responsibilities:

• Provide administrative support to the Clinical and/or Ops Head of Department, including calendaring and meeting scheduling.
• Admin support for the operations of the facility.
• Update, maintain, and publish relevant rosters.
• Provide secretariat support for meetings, including booking rooms and setting up projectors.
• Maintain overall record-keeping for staff, including mask fitting and vaccination records, and mandatory training.
• Onboard and offboard staff, including application for IT access, arranging uniforms, desk assignments, and orientation.
• Verify attendance and claims records of staff, processing various types of claims based on HR’s guidelines.
• Source and purchase items for facility operations, such as stationery and furniture.
• Assist in raising purchase requests and coordinate delivery of consumables and installations for complex procurement.
• Serve as Department Secretary for Emergency Medicine.
• Coordinate with Clinical Services to monitor compliance with requirements for supervision of conditionally registered medical staff.
• Manage the accreditation and credentialing process, including renewals of BCLS/ACLS and other documentation requirements.
• Coordinate continuing professional education (CPE) for doctors, including submission to SMC for CME points.
• Manage administrative and documentation requirements for compliance to practice standards as assigned by the department head.
• Serve as liaison with external parties and manage inter-hospital/external billings for the department.
• Assist with research-related administration for the department, including collating doctors’ research projects and submissions.

How to Apply:

Send your resume to: jocelynchan@recruitexpress.com.sg or telegram @jocelynchan ASAP!

Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) | Company EA Licence number: 99C4599 | Personnel EA License: R1331820

Seniority Level:

Mid-Senior level

Employment Type:

Full-time

Job Function:

Administrative

Industries:

Human Resources Services