Site Administrator

Work Schedule

Environmental Conditions

Job Description

How you will make an impact:

As a Site Administrator, you will have a vital role in maintaining site administrative operations, enhancing customer experiences, and supporting our mission of excellence.

The role reports to the Site Leader and will perform general site administration responsibilities at the site level to enable smooth functioning of site administration matters to support customer site visits, audits, site leaders’ communications, site meetings planning, overseas travel support, handling office supplies inventory and employee engagement activities on site. The position collaborates with key functions on site like HR, IT, Finance, Quality, Logistics, Facilities, Engineering, Planning, Procurement and others to ensure we have good administration processes on site to support our mission to deliver excellence in customer service.

Key Responsibilities:

• Lead and collaborate with functional teams to enhance site administration processes and improve the customer experience.
• Develop and maintain site administration processes for customer visits/audits, overseas travel, employee engagement activities, office supplies budget and spending, and documentation management.
• Support the site leader in coordinating site meetings, including weekly and ad hoc meetings, Townhall, travel and expense claims submission.
• Provide comprehensive support to various site functions and assist in preparing reports and presentations using MS-Office tools.
• Ensure compliance with internal audits and controls, especially on supplier invoices verification.
• Partner with Singapore site administration staff to refine systems and exchange standard processes.

Minimum Qualifications:

• ITE/Diploma/Degree in any field
• Strong interpersonal skills with the ability to engage, collaborate, and positively impact diverse on-site functions
• Excellent planning and organizing skills to integrate and improve administrative systems efficiently.
• Effective communicator capable of engaging with teams across all levels.
• Outstanding customer service demeanor and dedication.
• High ethical standards and adherence to a professional business code of conduct.

Preferred Experience:

• Proven track record of working with senior executives and demonstrating executive presence.
• Proficient in office tools like MS-Office, Microsoft Teams, WebEx, and other digital platforms.
• Skilled in coordinating and planning employee events and employing innovative communication methods for active engagement.