Shipping Operations Executive/Assistant

Job Description:

Responsible for all vessels operational works, including but not limited to the following:

1. Verifying CP / Fixture terms.
2. Advising charterers and owners on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity, and cargo grades.
3. Liaising with clients on resolution processes for post-fixture issues and preparing reports on post-fixture activities.
4. Monitoring ship schedules, loading & discharging operations, and solving any problems that may occur during the period.
5. Monitoring grain cargo's hold cleaning job, transportation, loading, and discharging operations.
6. Responsible for insurance (P&I, FDD, H&M & War, charterer’s liability) and claim handling.
7. Serving relevant delivery and re-delivery notices for ships.
8. Processing and invoicing of hire payments, including bunker calculations, deductions, off-hire time, and other deductions.
9. Sending hire/freight invoices to charterers and following up on timely receipt of payments.
10. Ensuring relevant documents are prepared at various stages of the operations.
11. Following up with various parties on relevant documentation and settlements, and dealing with claims from counterparties.
12. Ad-hoc duties assigned.

Requirements:

1. Bachelor’s degree or above in Maritime, International Shipping, or relevant majors.
2. Minimum 3 years of relevant experience.
3. Fluent in written and verbal communication and presentation skills in English and Chinese (to liaise with Chinese-speaking associates).
4. Familiarity with IMOS, eccdocs, and weather forecast software (AWT/WNI) would be an advantage.
5. Able to work independently and as part of a team.
6. Able to work under pressure.