Senior Purchasing and Admin Executive

Purchasing Planning

Support the Director in translating the company’s Purchasing Strategies and Policies into an Inventory Management Plan and Purchasing Plan.

Execute the Purchasing Plan according to the company's procedures and inventory management goals.

Ensure compliance with the company's Targets and Key Performance Indicators (KPI).

Collaborate with Logistics on inventory management and warehouse capacity for proper stock control.

Maintain good and timely communication with suppliers to optimize purchasing and delivery processes.

Coordinate and support contract negotiations to ensure legal requirements are met and contracts are signed within agreed timelines.

Purchasing Activities

Manage inventory planning and demand forecasting - track inventory levels and order pipelines to avoid over and under stocking situations with the Inventory Plan.

Process purchase orders in Navision and coordinate with suppliers and logistics on delivery timelines.

Implement contingency plans regarding delayed or urgent deliveries.

Ensure quality assurance processes and liaise with suppliers on any stock discrepancies.

Verify purchase orders for shipment clearance and payments.

Liaise and coordinate with freight forwarders and logistics/storage vendors for stocks.

Data Analysis and Reporting

Prepare and support analysis reports to management.

Identify and predict trends and patterns in data and prepare key inventory analysis metrics to derive actionable recommendations.

Admin & IT Support

Provide IT technical support.

Able to perform any additional duties assigned by the Reporting Manager or Managing Director.

Knowledge and Competency:

Able to use Microsoft Office, Advanced Excel, Power BI, Microsoft Dynamics Navision. Some basic knowledge of IT skills.

Qualification:

Minimum Diploma, Advanced/Higher/Graduate Diploma or Degree specialized in Purchasing/Inventory Management or any other relevant subjects.

Experience:

4-5 years.