Senior Operations Specialist (Procurement & Logistics)

Position Summary

The Operations Specialist (or Snr Operations Specialist) oversees procurement & logistics functions to support our entities' operational efficiency in Singapore. This role involves managing procurement processes, coordinating logistics, optimizing supply chain performance, and maintaining strong vendor relationships.

Key Responsibilities

1. Procurement Management

• Identify, source, and evaluate suppliers to ensure quality, cost-effectiveness, and timely delivery of goods and services.
• Negotiate contracts and terms with suppliers, ensuring alignment with company policies and objectives.
• Monitor and manage supplier performance, addressing issues and maintaining strong vendor relationships.

2. Logistics Coordination

• Oversee inbound and outbound logistics, ensuring timely delivery and receipt of goods.
• Coordinate with logistics providers, customs brokers, and internal teams to manage shipments and resolve any issues.
• Track inventory levels and maintain accurate records to support smooth supply chain operations.

3. Supply Chain Optimization

• Analyze supply chain processes to identify areas for cost reduction and efficiency improvements.
• Implement best practices in procurement and logistics to minimize lead times and enhance product availability.
• Collaborate with cross-functional teams to forecast demand and align supply chain activities with business needs.

4. Inventory Control

• Conduct regular inventory audits and reconcile discrepancies to maintain data accuracy.
• Manage stock levels to prevent overstocking or stockouts and support lean inventory practices.
• Develop strategies to optimize inventory turnover and storage space utilization.

5. Compliance & Documentation

• Ensure compliance with local regulations and import/export requirements for goods.
• Prepare and maintain necessary documentation for procurement and logistics activities.
• Stay updated on industry regulations and trends to ensure compliance and adapt processes accordingly.

Requirements

• At least a Diploma in in Supply Chain Management, Business, Logistics, or related field.
• Minimum of 3 years of experience in procurement and logistics, preferably in a FMCG or retail industry.
• Strong knowledge of supply chain principles, inventory management, and vendor management.
• Proficiency in procurement software, ERP systems, and Microsoft Office (Excel, Word, PowerPoint).
• Excellent negotiation, analytical, and problem-solving skills.
• Strong communication and interpersonal skills to collaborate effectively with suppliers and internal teams.