Senior Manager, Purchasing

The National Kidney Foundation (NKF) is dedicated to promoting kidney health and providing quality, highly subsidised dialysis treatment and holistic care to patients. NKF strives to be an advocate and integrator for the community, by the community. While supporting kidney failure patients with quality dialysis treatment and integrated care, NKF’s greater mission lies in preventing or delaying kidney failure through kidney health education, with deeper integration into the community and strategic collaborative partnerships.

As NKF moves towards its Future Forward 2030 vision, the Foundation remains committed to pioneering advancements in kidney health and patient care. Key goals include tackling the growing prevalence of kidney failure, enhancing patient support and care, and leveraging innovative technologies to improve quality and efficacy of treatment, enabling patients to thrive on dialysis. With a steadfast focus on these initiatives, NKF aims to be at the forefront of kidney health in Singapore.

As the Senior Manager, Purchasing, you will play a pivotal role in supporting the Foundation’s delivery of healthcare service by leading and managing end to end procurement processes. You will ensure timely and cost-effective sourcing of medical/ non-medical consumables and capital expenditures (Capex) for both routine and non-routine initiatives. This is a leadership role of the procurement function, with focus on cost optimization, vendor management, process improvement, strategic sourcing and compliance. You will collaborate closely with internal stakeholders, drive supplier relationship, and ensure that procurement activities align with the organizational goals and governance standards. You will be reporting to the HOD, Finance and Risk Management Department. Your responsibilities are as follows:

1. Procurement Governance

• Develop and execute policies, controls and performance metrics to effectively and efficiently manage the acquisition of supplies, equipment and services
• Implement best practices in procurement and supplier management to support operational objectives and maintain affordability
• Lead the preparation of procurement reports, ensuring transparency in procurement activities. Oversees approval processes to ensure proper documentation for audit trail
• Assist in internal, external audits and BCP exercises related to procurement process and compliance
• Secretariat to Tender Committee and Procurement Committee

2. Strategic Procurement and Innovation

• Develop and implement long-term procurement strategies that aligns with the Foundation’s goals, optimizing cost efficiency, supply chain resilience
• Builds market intelligence capabilities within the category management team on key markets, suppliers and solutions to support strategy development purposes
• Building up of new suppliers to expand supplier base through best source and network
• Stay abreast of market trends, technological advancement, and supply chain innovations that could impact procurement strategies. Incorporate market intelligence into decision-making process
• Seek and implement innovation sourcing strategies that reduce cost, improve service delivery, and align with the organization’s sustainability and ethical sourcing goals

3. Procurement and Contract Management

• Preparation of department’s work plan and monitor progress of the submitted work plan
• Oversee contract development, execution, and renewal, ensuring all contracts meet organizational, legal and regulatory requirements.
• Identify procurement-related risks, develop strategies to mitigate them, and ensure compliance with organisational and regulatory policies.
• Take proactive steps to reduce exposure to market fluctuations, supply chain disruptions and non- compliance

4. Performance and Budgetary Management

• Define and track key performance indicators (KPIs) for the procurement function, including cost savings, supplier performance, contract compliance and inventory management
• Identify opportunities for cost savings and efficiency improvements, executing procurement strategies that contribute to the Foundation’s financial goals
• Utilize data analytics to monitor procurement metrics, assess trends, and implement cost-saving measures based on actionable insights

5. Systems, Team Leadership and Development

• Lead, motivate and develop the procurement team, fostering a collaborative, high performance culture
• Demonstrate leadership in procurement strategy, approach, method and systems enhancement and systems analytics
• Review and facilities training and development of the team’s capabilities to continuously drive team performance

Qualifications

• Bachelor’s degree in supply chain management, Business Administration or related field
• Relevant certifications such as CPSM, CPIM, CIPS are preferred

Experience

• Minimum 8 years of progressive experience in procurement, with at least 5 years in a leadership or senior management capacity
• Experience in managing a diverse portfolio of goods/ services, particularly in healthcare or large-scale nonprofit organisation is highly preferred

Key Competencies

1. Procurement Governance & Compliance:
   • Expertise in developing and executing procurement policies, controls, and performance metrics.
   • Ability to implement best practices in procurement and supplier management.
   • Strong understanding of procurement regulations and audit requirements, with experience in internal and external audits.
   • Knowledge of governance standards and transparency in procurement processes.
2. Strategic Procurement & Innovation:
   • Skilled in long-term procurement strategy development aligned with organizational goals.
   • Proficient in market intelligence and supplier relationship building.
   • Experience with technological advancements, sustainability initiatives, and ethical sourcing strategies.
   • Innovative in sourcing strategies to optimize cost efficiency and supply chain resilience.
3. Contract Management & Risk Mitigation:
   • Expertise in overseeing contract development, execution, and renewal.
   • Ability to manage procurement-related risks and ensure compliance with regulations and organizational policies.
   • Proactive in mitigating exposure to market fluctuations and supply chain disruptions.
4. Performance & Budgetary Management:
   • Ability to define and track key performance indicators (KPIs) related to procurement.
   • Experience in identifying opportunities for cost savings, efficiency improvements, and financial goal alignment.
   • Skilled in utilizing data analytics to monitor procurement metrics and implement actionable insights.
5. Systems & Team Leadership:
   • Strong leadership in procurement strategy and system enhancements.
   • Ability to motivate, coach, and develop a high-performing procurement team.
   • Experience in fostering a collaborative culture and managing teams through change.

Personal Attributes:

1. Leadership & Change Management:
   • Strong leadership qualities, with a focus on coaching, mentoring, and team development.
   • Ability to influence organizational change and adapt to process. reengineering, system upgrades, or regulatory changes.
   • Skilled in leading cross-functional teams and engaging with senior stakeholders.
2. Results-Driven & Analytical Mindset:
   • Strong business acumen and focus on achieving organizational goals.
   • Proactive in driving change and navigating uncertainty while maintaining high integrity and ethical standards.
   • Excellent analytical and problem-solving abilities to address complex procurement challenges.
3. Communication & Interpersonal Skills:
   • Strong interpersonal and communication skills, capable of engaging and influencing stakeholders and vendors at all levels.
   • Expertise in contract negotiations, management, and performance monitoring.
   • Ability to manage multiple projects concurrently, prioritize tasks, and meet deadlines in a fast-paced environment.
4. Adaptability & Innovation:
   • Ability to stay abreast of market trends and supply chain innovations.
   • Proficient in leveraging technology and data analytics to improve procurement processes and outcomes.

Technical Skills

1. Procurement Systems Proficiency: Experienced in procurement systems such as SAP, Oracle, Ariba, or equivalent tools, and the MS Office Suite.
2. E-Procurement & Data Analysis: Skilled in using e-procurement platforms, inventory management systems, and data analysis tools.
3. Compliance Knowledge: Thorough understanding of procurement-related risks, legal compliance, and governance principles.