Senior Manager (Board Governance & Compliance)

National Gallery Singapore is seeking a high-performing and strategic-minded individual for the role of Senior Manager (Board Governance & Compliance). Reporting to Deputy Director (Planning & Board Governance), the individual will be instrumental in developing organisation-level policies and guidelines, in areas such as Board governance, cross-cutting business processes, managing risks, overseeing compliance, and facilitating effective communication between the board, its committees, and senior management. The role requires a strategic thinker with a strong understanding of corporate governance principles, regulatory requirements, and best practices.

RESPONSIBILITIES

1. Board Management and Coordination
   • Point of contact between the Gallery, Board and Board Committee members, and relevant government agencies.
   • Lead the coordination of all Board and Board-related events, periodic social meetings and attendance at official events, including event logistics support when Board members visit the Gallery.
2. Meeting Management and Secretariat Duties
   • Manage the entire meeting process for Board and Board-related meetings, including but not limited to shaping meeting agenda, scheduling of meetings, coordination of physical and virtual meetings, preparation/collation and circulation of meeting materials, board resolutions and other documents, drafting minutes of meetings, circulation of minutes for review and approval as well as carrying out of any post-meeting actions required.
   • Manage and coordinate the Board, Board committees and advisory panels renewal process including but not limited to preparation and/or submission of documents to relevant authorities, updating of Charity Portal, developing and preparation of onboarding materials for new Board of Directors, supporting and coordination of onboarding meetings and maintaining due diligence documentation/records on new and existing Board of Directors and co-opted Board Committee members.
   • Develop, research, draft and consolidate the preparation of all informative materials and presentations for regular and ad hoc Board training, and any other special meetings of the Board.
   • Support the team in planning for strategic discussions at above-mentioned meetings and for the annual workplan cycle.
3. Governance Processes
   • Liaise with company secretary to prepare resolutions and required documents for statutory submissions and compliance.
   • Ensure timely and accurate filing of corporate governance documents to the relevant regulatory authorities including, but not limited to, Board policies, meeting minutes, annual returns, budgets, business plans, and amendments to the Articles of Association according to records retention schedule, lodging of documents with ACRA, AGM/EGM documents, and maintaining and updating of statutory registers and records, to comply with the necessary statutory requirements.
   • Maintenance of governance excellence by researching and developing innovative approaches for quality improvement in governance practices based on Charities Code of Governance and maintaining proper records of required documentations.
   • Collation of documents for annual audits.
   • Review and format various documents, presentations, and reports as needed.
   • Draft and distribute appropriate correspondence for review, such as briefing packages, surveys, meeting materials, and other reports, to the Board.
   • Oversee policies, processes, and terms of reference for each Board committee, and managing all internal and external governance records.
   • Any other duties as assigned.

Qualifications

• Degree in Business Administration, Arts Management, Humanities, Social Sciences, or a related field.
• 5 to 8 years of working experience in planning, governance, administration, or related roles, preferably within the non-profit/charity sector.
• Demonstrated experience in meeting coordination, preparing agendas, assembling meeting packages, and maintaining policies and procedures is essential.
• Experience in an administrative capacity working with a Board of Directors or individuals with corporate secretarial expertise is preferred.
• Excellent written and verbal communication skills.
• Excellent project management skills and attention to detail.
• Proficient in Microsoft Office Suite. Competency in utilising video conferencing tools for hybrid meeting formats and familiarity with web-based solutions like Diligent for uploading Board materials.
• Ability to work collaboratively in a multidisciplinary team environment.
• Proactive in engaging stakeholders at various levels and build strong relationships.
• A keen interest and knowledge in visual arts and/or the museum sector is a plus.