Senior Manager/Assistant Senior Manager (Executive Assistant)

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job description:

The NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore (NUS) and its alumni. It provides a platform for alumni to stay connected with the University and each other through various programmes, events, and networking opportunities. OAR supports alumni in their personal and professional development, encouraging their involvement in university initiatives and community service. By promoting a vibrant and engaged alumni network in Singapore and globally, OAR aims to strengthen the NUS community, enhance its reputation, and contribute to the university's mission of excellence in education, research, and service to society.

Job Title: Senior Manager/Assistant Senior Manager (Executive Assistant)

Key Responsibilities:

1. Administrative & Events Support

• Manage CAO's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and/or collate reports, presentations, and other documents for meetings and events.
• Handle related administrative matters, including planning, submissions and claims.
• Assist with hiring, procurement, budgeting and finance-related tasks.
• Organise and coordinate meetings, including Alumni Advisory Board meetings: prepare agendas, take minutes/notes, and track follow-ups for meetings.
• Handle logistics for key alumni gatherings, including venue bookings, menus, catering, registration and reviews.

• Serve as the internal primary Point of Contact for OAR as Department Secretary.
• Liaise with internal and external stakeholders.
• Maintain strong working relationships with university colleagues and key alumni.

Qualifications:

• A recognised degree with 6-8 years of proven track record as Executive Assistant with experience in administrative support, stakeholder engagement and project/event management.
• Meticulous, discreet, detail-oriented with strong people skills; an independent self-starter who is resourceful.
• Strong command of English with excellent verbal and written communication skills; fluency in another Asian language would be an advantage.
• Agile, adaptable and able to multi-task in a fast-paced environment.
• Proficient with Microsoft Word, Excel and PowerPoint.
• Willing to occasionally work after office hours, when necessary.

More Information:

Location: Kent Ridge Campus

Organization: Office of Alumni Relations

Department: Office of Alumni Relations

Employee Referral Eligible:

Job requisition ID: 28320