Senior HR & Administration Executive (Full Spectrum/ Transport Provided)

Responsibilities:

• Prepare and submit IR8A and IR21 accurately and in a timely manner in accordance with IRAS requirements.

• Prepare and respond to government manpower or HR-related surveys and statutory reporting requirements when required.

• Liaise with external tax consultants on expatriate employee tax matters and ensure timely submission and compliance with tax authority requirements.

• Prepare and submit monthly Payroll Journal to the Finance Department for verification and reconciliation.

• Lead monthly payroll process and review accuracy before submission, ensuring compliance with CPF, IRAS, and MOM regulations.

• Prepare payroll-related reports and handle statutory claims (e.g., NS, government-paid leave).

• Analyze and prepare salary proposals and compensation reviews.

• Support annual salary reviews, promotions, and bonus cycles.

• Review staff insurance arrangements and support benefits benchmarking.

Performance Management & Talent Development:

• Maintain and enhance the performance appraisal system.

• Monitor personnel actions such as promotions, transfers, terminations, and disciplinary cases.

• Review and validate company organization charts prepared by junior staff.

• Support succession planning and career development frameworks.

Recruitment, Onboarding & Exit:

• Oversee and review the recruitment, onboarding, and exit processes managed by junior staff, ensuring completeness, compliance, and consistency with company policy.

• Ensure manpower requisitions are properly reviewed and approved.

• Oversee end-to-end recruitment, including interviews and coordination with agencies.

• Ensure compliance and completeness in onboarding, orientation, and induction.

• Conduct exit interviews and ensure exit clearance is smooth and documented.

Training & Certification Management:

• Review training needs analysis and coordination efforts carried out by junior staff and provide support or guidance where necessary.

• Identify and coordinate training needs and programs.

• Maintain and update mandatory testing and certifications (e.g., audiometric, offshore safety, color vision, GOC).

• Apply for government training grants (e.g., SDF) and monitor training evaluations.

HR Operations & Compliance:

• Supervise and review the work of junior HR team members.

• Oversee HR documentation, reporting, filing, and compliance with audit requirements.

• Maintain HRMS data accuracy (e.g., Just Login) and support reporting needs.

• Oversee work pass applications, renewals, cancellations, and updates handled by junior staff, and ensure compliance with regulatory requirements.

• Liaise with insurers on staff movement and claims.

• Ensure adherence to the Employment Act, CPF, MOM, IRAS, and other statutory obligations.

• Participate in PDPA-related activities and ensure HR data confidentiality.

Employee Engagement & Administration:

• Oversee employee engagement initiatives and wellness programs executed by junior HR staff, ensuring alignment with company culture and inclusivity.

• Supervise administrative support related to staff accommodation, office access, and vehicle coordination managed by junior staff.

• Ensure continuity and escalation handling in the absence of administrative team members.

• Review and approve administrative reports and staff-related logistics documentation where necessary.

ISO & QMS Documentation:

• Assist in control, maintenance, and audit readiness of HR ISO/OHSAS documentation.

Other Duties:

• Perform other ad-hoc HR and admin assignments as directed by the HOD.

Requirements:

• Diploma or Degree in HR Management or a related discipline.

• Minimum 5 years of relevant HR experience, including payroll and compliance.

HOW TO APPLY:
Interested applicants, please click on “Apply Now” and provide the below details in your resume:

• Last drawn salary
• Expected salary
• Notice period
• Reason for leaving

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Hooi Wai Man (Samantha)
EA Personnel Reg No: R21100062