Senior HR & Admin Executive (Maternity Cover)

Job Level: Senior Executive

Department: Human Resources

Location: Singapore, Tuas

Reporting to: GM, Singapore & HR Director, France

Core Responsibilities

• Oversee all aspects of Human Resources practices and processes and administration support. This role is crucial to the success of the company, ensuring a productive and happy workplace where everyone works towards the company’s mission and objectives.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances, or other issues and nurture a positive working environment.
• Provide guidance on HR policies and procedures to managers and employees.
• Coordinate monthly subcontracted payroll with payroll vendor (Payroll instructions, supporting documents, OT reports and other changes to employee master list as required from time to time).
• Apply and manage the Company’s Performance Appraisal and KPI applications and ensure full compliance by all Managers.
• Identify training needs and register suitable training programs for employees.
• Handle project travel management, visa matters, liaison with IT vendor, liaison with landlord and contractors, office administration, keeping track and maintaining company properties and contract negotiation and finalization.
• Approve applicable documentation and expenditure in accordance with financial approval matrix.
• Assist in organization’s hiring needs, onboarding, and maintain employee records.
• Handle payroll matters which include but are not limited to overtime entitlement and pay, employees’ claim reimbursement, leave and attendance records, HRIS support, etc.
• Oversee the upkeep and maintenance of the office facilities and ensure compliance with statutory requirements.
• Organize Company-related activities such as group meetings and social gatherings.
• Coordinate work relating to Company’s BizSAFE, ISO Certification, PDPA requirements.

Job Specifications

• 5 years relevant experience.
• Able to work under pressure.
• Possess effective organizational and follow-up skills, paying attention to detail.
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.
• Proficiency in PowerPoint will be a key advantage.