Senior Facilities Coordinator

Key Result Areas

1. Preparation and data entry of requisitions for supplier and event payments in the iProcurement system.
2. Set up of new suppliers in iProcurement system.
3. Obtain quotes from suppliers prior to raising requisition for purchase order in the system.
4. Provide relief for Client Service and Mailroom team if required.
5. Order / Maintain office stationery & consumables through iProcurement including obtaining quotes for the unlisted products.
6. Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security system in conjunction with Facilities Coordinator.
7. Office equipment maintenance and ordering (ie. water filters, dishwasher, etc).
8. Liaise with contractors for site work, eg. maintenance, installations.
9. Assist with the set up of client and staff meetings/functions as required.
10. Liaise with MGTI for any IT requirements.
11. Liaise with building management when required in conjunction with Facilities Coordinator.
12. Ensure regular cleaning inspections are scheduled with the cleaners and building management.
13. Provide access to security technicians for monthly maintenance of the security system.
14. Update Floor wardens list & co-ordinate training with building management.
15. Assist with Locker allocations.
16. Manage Clear desk policy.
17. Manage after hours access for functions, e.g. air/con, cleaning etc.
18. Actively manage Sydney Smart office space on a daily basis.
19. Management of Facilities inbox.
20. Good knowledge of internal security system – C-Cure.
21. Good knowledge of EMS – Event Management System.
22. Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.
23. Any other facilities tasks related to smart office as assigned.

Knowledge, Skill and Abilities Required

1. Minimum a Diploma in Facilities Management or its equivalent.
2. A proven background in the field of facility or similar related discipline.
3. Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework.
4. Computer literate in Microsoft Office and Access.
5. Excellent time management and teamwork skills.
6. Commitment to continuous improvement and best practice.
7. Excellent grooming and personal hygiene standards.
8. Self motivated and lateral thinking.
9. Languages: English Fluent. Bilingual will be advantageous.