Senior Facilities Administrator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Senior Facilities Administrator
Work Dynamics - Integrated Facilities Management

1. Raise purchase requisitions/purchase orders and maintain suppliers register.
2. Send reminders to service providers on billing for work done.
3. Get sign off from all service providers concerning final payments for services rendered in a given year.
4. Prepare and keep an updated listing of WPCs and user groups.
5. Prepare listing of internal plants and work with appointed contractor on upkeep and refresh of these plants.
6. Download Invoice from SP, Landlord Portal and upload in the respective Share Drive.
7. Assist to upload invoices for utilities/Aircon sent via email in the respective folders/Share Drive for RA team.
8. Updating DBS Monthly data for RA (Tenants usage + Transport + Waste Data + Aircon Ext.).
9. Assist with FM Team Service Report and 52 week planner.
10. Send Power Shutdown Notice to stakeholders.
11. Other Data Entry.
12. Perform any other additional ad-hoc duties as assigned.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health.

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics, and excellence