(Senior) Executive, NCIS Radiation Oncology (Operations & Admin)

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives. We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position
The National University Cancer Institute, Singapore (NCIS) is a national specialist centre under the National University Health System (NUHS). It is the only public cancer centre in Singapore treating both paediatric and adult cancers in one facility.

The Radiation Oncology Executive/ Senior Executive is needed to support NCIS Ops & Admin in achieving the department’s vision and mission to help in implementing operational strategies.

The incumbent will be supporting day-to-day operations in the Radiation Oncology Department, working in a team and will also require working independently. He/She will be liaising with the Radiation Oncology team, including but not limited to Nurses, Pharmacists, Radiation Therapists, Physicists, and Clinicians as well as other stakeholders within the cluster and externally. He/She will support the development of services and processes to ensure safe and efficient care for patients. He/She will work closely with the Radiation Oncology team to drive workflows, operations readiness, and setup.

Key Responsibilities
Operations

1. Support the development and implementation of Radiation Oncology Department workflow and ensuring smooth clinic operations
2. Collation and analysis of clinical and non-clinical data
3. Secretarial duties which include scheduling of meetings, room booking, collating of agenda, minutes writing
4. Support the preparation of activities required during IT systems downtime, upgrade and deployment
5. Review documents for clinical and non-clinical needs and timelines management to ensure timely follow-up and closure of key action items

Finance & Asset Resource Management

1. Procurement and verification of new and existing equipment and consumables
2. Processing of account payables
3. Service code creation

Patient Administration

1. Work with inter-department staff on patient bills, verification and reconciliation
2. Coordination with internal and external stakeholders for referral, appointments, financial counselling

Others

1. Where directed by the Reporting Officer, support other Radiation Oncology Operations related projects and tasks

The role’s job scope may be expanded to include additional responsibilities based on grade and experience.

Key Requirements

1. Bachelor’s degree or equivalent experience
2. Fresh graduates are welcome to apply
3. Experience in similar capacity, preferably in operations background. Healthcare experience is an advantage
4. Excellent organisational and project management skills
5. Ability to multitask and meet competing deadlines in a fast-paced environment
6. Analytical and innovative thinker
7. Good interpersonal and communication skills
8. Manage relationships (internal and external), especially with clinicians, direct reports, and patients
9. Ability to work independently and also in a team

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extends far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.
Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.