(Senior) Executive Assistant / (Senior) Executive, NCIS (Lab Logistics)

(Senior) Executive Assistant / (Senior) Executive, NCIS (Lab Logistics)

Job ID: 8029

Job Function: Administration

Institution: National University Health System

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives. We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients.

About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.

About Department and Purpose of the Position
NCIS is establishing a new Stem Cell Therapy Hub (SCTH) as part of expansion of its Specialised Programmes (specifically Cellular Therapy and Haematopoietic Stem Cell Transplant) and to become a Reference Centre of Excellence. We are looking for a Logistics Team Lead who will manage the overall lab supplies and ensure smooth operations of SCTH to drive the various programs and projects to success.

The candidate will be responsible for management of material inventory system, procurement of materials, material kitting activities and managing logistics services associated with SCTH operations.

Key Responsibilities

1. Performing daily routine warehouse activities such as incoming receiving, material storage, issuing of materials and cycle count of stock.
2. Ensure smooth flow of materials, inventory accuracy and completion of all inventory system transactions.
3. Liaise with external suppliers/vendors to ensure timely delivery of materials/lab supplies.
4. Work closely with end users on stock replenishment practices, inventory control and carry out effective inventory management practices e.g., FIFO/FEFO.
5. Monitor, track and ensure temperature sensitive materials are stored and handled in accordance with material handling requirements.
6. Coordinate with logistics service provider(s) on delivery/collection of materials and finished products.
7. Follow all standard operation procedures, observe safety rules and practice effective environmental health management techniques.
8. Ensure proper maintenance of warehouse and storage equipment.
9. Maintain high standard of security and housekeeping of the storage facilities.
10. Maintain a well-structured documentation system, ensure all warehouse and logistics documents are correctly updated, easily accessible, and compliant with quality system and organization policies.
11. Timely reporting of incidents, stock discrepancies, non-conformance and process deviation to Reporting Officer/Management.
12. Support new facility startup and continuously seek improvement on operation processes to meet changing organization needs.
13. Any other duties or responsibilities assigned by Reporting Officer/Management.

Key Requirements

1. Minimum qualification of Diploma in supply chain management, logistics management or equivalent with 2 to 3 years of relevant working experience.
2. Relevant experience in warehouse or logistics operations.
3. Knowledge in warehouse operation, inventory management and cold chain management.
4. Well-versed in Microsoft Office applications, Warehouse Management System and Material Management software.

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together. Working in healthcare offers satisfaction that extends far beyond the ordinary. Be a part of a team that creates a transformative healthcare experience for our patients and professionals alike.