Senior Executive/Assistant Manager (Project Management)

Company Description:
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Purpose:
The purpose of the Senior Executive/Assistant Manager (Project Management) role is to ensure the seamless and efficient execution of fieldwork operations critical to IPS' research projects. This position exists to manage and support a team of field interviewers/researchers, coordinate field logistics, and maintain high standards of data quality and ethical compliance. By overseeing all aspects of a survey project from field activities to resolving operational challenges, the role enables IPS to collect reliable, high-quality data that underpins impactful social research, contributing valuable insights to policy and society.

Core Responsibilities:

1. Stakeholder Management: Working with internal and external stakeholders which includes various ministries in Singapore to ensure project success.
2. Project Management: Ensuring that project timelines and deadlines are met.
3. Fieldwork Operations Management: Oversee and coordinate fieldwork activities, ensuring timely and efficient completion of data collection in accordance with project timelines and goals.
4. Field Interviewer Supervision: Recruit and manage field interviewers by providing guidance, ensuring adherence to research protocols, and monitoring performance. Conduct training sessions on survey techniques, ethical standards, and field protocols.
5. Field Logistics Coordination: Plan and organize fieldwork schedules, manage logistics (e.g., transportation, equipment), and address on-the-ground challenges to support field staff in data collection activities.
6. Quality Control and Data Verification: Implement and oversee quality control measures for data collection, conducting checks on completed surveys and ensuring adherence to data integrity standards.
7. Participant Recruitment: Work with the research team to define participant recruitment strategies, coordinate with field staff for outreach, and ensure participant engagement and study compliance.
8. Communication and Reporting: Provide regular updates to project supervisors on fieldwork progress, operational challenges, and team performance. Contribute to project reports and presentations with field-related insights.
9. Documentation and Record Keeping: Maintain comprehensive records of field activities, including daily reports, survey completion rates, and incident logs. Identify and document best practices to improve future field operations.
10. Training and Capacity Building: Participate in training sessions related to research protocols, data collection techniques, and survey implementation to enhance fieldwork skills and knowledge, including training of field interviewers.
11. Administrative Tasks: Handle other administrative duties as assigned to support fieldwork operations and general project requirements.

Qualifications:
To be considered for this role, you should fulfill the following criteria at a minimum:

• Be a Singapore Citizen (owing to the nature of IPS' workstreams).
• Minimum Degree holder, preferably with experience in projects commissioned by the public sector.
• Demonstrated experience in managing or coordinating fieldwork operations, preferably within a research or survey environment.
• Strong leadership skills and experience supervising and training field staff.
• Excellent organizational and time-management abilities, capable of handling multiple projects and meeting deadlines.
• Strong interpersonal and communication skills, with the ability to effectively engage field teams and build rapport with diverse participant groups.
• Proficiency in using technology for data collection and management (e.g., mobile devices, tablets, survey software).
• Experience with data collection, questionnaire design and/or statistical software (e.g., SPSS DimensionNet, web programming languages, advanced Excel, VBA) is an advantage.

To Apply:
Please upload your cover letter and curriculum vitae via NUS Career Page. Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary, and reasons for leaving your last/current position. Please also state when you expect to be able to begin work if this position is offered to you.

(We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.)

More Information:
Location: Bukit Timah Campus
Organization: Lee Kuan Yew School of Public Policy
Department: Institute of Policy Studies
Employee Referral Eligible:
Job requisition ID: 26977