Senior Executive / Assistant Manager, Nursing Administration (3-Year Contract)

Job ID: 7973

Job Function: Administration

Institution: National University Hospital

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives. We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

This position plays a vital role in supporting the Nursing Administration department, with a diverse range of responsibilities that span administrative, operational, and project management functions. A cornerstone of this position is its pivotal involvement with the Patient Care Product Evaluation Committee, where the incumbent plays a key role in driving innovation and efficiency in patient care products. The role extends beyond traditional administrative duties, encompassing strategic equipment deployment planning, meticulous budget management, and streamlined procurement processes for nursing wards. With a strong emphasis on continuous improvement, this position offers the opportunity to analyze, optimize, and revolutionize work processes within the nursing department. The ideal candidate will thrive in a fast-paced environment, possess exceptional organizational and interpersonal skills, and demonstrate the ability to collaborate effectively across various departments and with external vendors. This multifaceted role not only supports the day-to-day operations of the nursing department but also contributes significantly to its long-term strategic goals and overall patient care quality.

Key Responsibilities

• Support infection control related meetings, courses and project(s) lead by Infection Control Unit.
• Make arrangements for and co-ordinate meetings or events convened by the Infection Control and for catering requirements when necessary.
• Type memorandums, correspondences, forms, collating reports, statistics, etc, and provide other clerical support to ADoN/NCs/SSNs/SNs.
• Assist in monitoring and tracking MRSA initiatives indicators, such as transmission rates, compliance to implemented initiatives, and verification of MRSA Initiatives data (when required).
• Support Patient Care Product Evaluation Committee as secretariat, working with Chairperson and members to:
• Review 100% of nursing related requests surfaced to committee
• Project and factor in practice changes impacting consumables consumption for product renewals
• Plan and execute product evaluation and support for rollout for requests approved by management
• Plan and execute changes of supplies arising from renewal of products
• Ensure investigation and resolution of problem products
• Attain savings where applicable
• Support Nursing Ops cell in Mass Casualty Incidence management matters.
• Budget, analyze, plan, execute and facilitate project objectives for equipment deployment plans independently for Nursing Wards.
• Liaise with vendors and wards on delivery and execution of approved equipment deployment plans.
• Perform procurement duties required by department.
• Support department in management of funds, utilization and reporting to ensure compliance to internal policies.
• Analyze, identify, review, resolve and improve process, eliminate waste or resolve issues relating to administrative work processes and operational matters within Nursing.

Key Requirements

• Minimum degree in any discipline.
• Good computer skills and proficiency in MS Office applications (MS Word, Excel and PowerPoint).
• Analytical with attention to details.
• Able to multi-task and work independently in a fast-paced environment.
• Strong organizational, interpersonal and communication skills.
• Fast learner and able to demonstrate learning and growth in role.
• Positive, takes initiative, motivated with a ‘can-do’ attitude.
• Team player.
• Experience with procurement is preferred.
• Fresh graduates may apply.
• Embrace the NUHS mission and uphold and demonstrate the NUHS values.

Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extends far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfillment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.