Senior Executive/Assistant Manager, Facilities Management

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you. Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth. Learn more about us at constellar.co.

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees we're a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

Responsibilities

• Conduct regular inspections and recommend maintenance and repair for the upkeep of the building in compliance with government regulations.
• Supervise and manage soft and/or hard services including attending to work requests, site inspections, meetings, coordination with stakeholders and contractors.
• Coordinate the activities of maintenance teams and outsource vendors. Ensure all work is carried out in accordance with the schedule planned.
• Prepare and manage procurement from small value purchases to Invitation-to-Quote (ITQ) and Invitation-to-Tenders. Negotiate contracts and service agreements with vendors to ensure cost-effective solutions.
• Manage and oversee in-house and vendors' Permit to Work (PTW), ensuring compliance with safety protocols.
• Support office management and space planning to ensure efficient space utilization, including coordinating space allocation, office moves, and layout modifications in collaboration with relevant departments.
• Manage and monitor waste management, including recycling and other sustainability initiatives.
• Oversee monthly utilities meter readings, manage costs, and analyze utility usage data to identify trends, discrepancies, and areas for potential savings or improvement.
• Maintain and update all facility-related records, including service contracts, maintenance schedules, and equipment warranties. This includes filing and tracking invoices, purchase orders, and work orders related to facilities management services.
• Be part of the Company Emergency Response Team (ERT and First Aider) and assist in implementing emergency procedures and evacuation plans for annual fire drills.
• Be available on standby 24/7 to address any facility-related emergencies that may arise when required.
• Perform any ad hoc duties assigned by the Reporting Officer.

Qualifications

• Minimum Diploma / Degree in Building Services, Civil / Electrical / Mechanical Engineering or Facilities Management, with 4 - 5 years of relevant experience.
• Possess good technical knowledge and familiarity with regulatory guidelines.
• Good analytical, problem-solving, communication, and interpersonal skills.
• Pro-active, able to work independently and as a team.
• Certification as a Fire Safety Manager, Green Mark Accredited Professional Manager, Water Efficiency Manager, or Work at Height Manager is an advantage.
• Proficient in data analytics and capable of developing insights using tools such as Tableau and/or Power BI is an advantage.