Senior Executive/Assistant Manager (Asia Centre for Health Security)

Company description:
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description
This is an operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include supporting the administration functions, conducting education and training programs, convening meetings, and secretariat functions.

Duties & Responsibilities
Working under the direction of the Director and Head of Operations at the ACHS, the Senior Executive/Assistant Manager will be part of the team to support the core duties of the centre:

1. Centre Administration
   - Support researchers to draft, review, negotiate and execute research agreements by working closely with researchers, collaborators and internal and external legal offices.
   - Liaise and support the centre's leads and research staff to meet the centre's objectives.
   - Administrative support for the running of the centre, including arranging meetings, liaising with third party providers and vendors.
   - Support financial administration, processing of payment, procurement and budget tracking for centre expenses and donor funding.
   - Tracking of assets and reporting deliverables to funder.
2. Education and Training and the Convening of Meetings and Roundtables
   - Support Centre Leads in planning and execution of education and training activities of the centre, such as the ACHS webinar series, ACHS fellowship program, workshops on biosafety and health security law attended by local and international guests.
   - Responsibilities include event planning; liaising with vendors; creation of templates and forms; registration; liaising with participants and logistics arrangements including venue, travel and room bookings; and on the ground support for public seminars and workshops held in person and online.
3. Collaboration & Partnership
   - Liaise and work closely with local, regional and international partners and collaborators, providing support for policy roundtables and panel discussions and building a network of experienced experts in health security.
4. Secretariat Support
   - Provide secretariat support for the centre (Faculty Meetings, International Advisory Panel), including arranging meetings, preparation of slides, notes of meeting, communication and dissemination of information, and collation of reports.
5. Collaboration with Other Offices
   - Work closely with other offices in the school, e.g., finance, HR, IT and GHO, and university, e.g., OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations.
6. Other Duties
   - Other duties assigned by the Director or Head, Operations.

Qualifications
• Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector.
• Strong administrative skills and experience in supporting projects such as convening meetings, organising training and workshops, service contracts, financial administration, or equivalent experience.
• Experience organising events, in-person and online is a requirement.
• Excellent written and oral communication skills, with the ability to summarise content, prepare slides, reports and content.
• A good team player who is self-motivated, well organised and able to work well under pressure and tight deadlines.
• Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.
• IT systems savvy and proficient in Microsoft Office Applications.
• Knowledge of NUS processes and systems is an advantage.
• Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership.

More Information
Location: Kent Ridge Campus
Organization: National University of Singapore
Department: Saw Swee Hock School of Public Health
Job requisition ID: 27449