Senior (Executive Assistant) / Associate Executive, NCIS (Corporate Services)

Senior (Executive Assistant) / Associate Executive, NCIS (Corporate Services)

Job ID: 7874

Job Function: Administration

Institution: National University Health System

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

The National University Cancer Institute, Singapore (NCIS) is a national specialist centre under the National University Health System (NUHS). It is the only public cancer centre in Singapore treating both paediatric and adult cancers in one facility.

The Executive Assistant provides high-level administrative support to the Corporate Services team at NCIS. This role is integral to the seamless operation of key functions such as corporate planning, communications, patient advocacy, philanthropy, and services. The ideal candidate is a highly organized and proactive professional who can manage multiple priorities in a dynamic environment. Experienced administrative individuals are highly encouraged to apply, regardless of formal educational qualifications.

• Manage schedules, calendars, and appointments for senior team members to ensure efficient time management.
• Coordinate and prepare for meetings, including drafting agendas, taking minutes, and tracking follow-ups.
• Organize travel arrangements such as flights, accommodations, and itineraries.
• Document Management:
  • Draft, proofread, and format reports, presentations, and correspondence for internal and external stakeholders.
  • Maintain an efficient filing and document retrieval system.
  • Assist in preparing materials for strategic meetings, workshops, and events.

• Act as the primary point of contact for the Corporate Services team, liaising with internal departments and external partners.
• Respond to inquiries and follow up on action items in a timely and professional manner.
• Coordinate team collaborations and monitor project timelines.
• Event and Project Support:
  • Provide support in planning and executing corporate events, patient engagement activities, and fundraising initiatives.
  • Track project deliverables and assist in managing logistics.
  • Support the execution of campaigns, workshops, and other initiatives.

• Oversee office supplies, procurement, and vendor management.
• Support onboarding processes for new team members.
• Ensure compliance with organizational policies and procedures.

• A minimum of 5 years of experience in administrative or executive support roles.
• Proven experience managing calendars, events, and communications for senior management.
• Familiarity with healthcare, corporate environments, or non-profits is a plus but not mandatory.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to prioritize tasks effectively and meet tight deadlines.
• High level of discretion and confidentiality when handling sensitive information.
• Professional demeanor with excellent interpersonal skills.
• Proactive and resourceful, with a strong problem-solving mindset.
• Team-oriented with a collaborative attitude.

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extends far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.