Senior Executive Assistant

Senior Executive Assistant

• Central Location
• Dynamic & Stable company
• Attractive Salary Package

Assistant to Executive Director providing dedicated and efficient secretarial & administrative support and shall be responsible for overseeing and managing various support-based functions.

Job Description:

• Organizing and maintaining calendar appointments, day to day schedules and meetings.
• Arrangement and management of frequent domestic and international travel including liaising with internal and external contacts for all bookings, reservations, meetings and all such ancillary items. This will also include ensuring preparation of detailed itineraries during such travel.
• Tracking of commitments, actionable items, agendas and responsibilities and updating the same on a timely basis to ensure that all deadlines are met.
• Maintenance of records of correspondences and business dealings for present and future references (which includes maintenance and filing/archiving of all kinds of information).
• Transcribing and maintaining records from dictation, correspondences, reports or other such material, which is of critical or sensitive or confidential nature.
• Management of documentation, reports and presentations; collection and preparation of information for meetings; maintaining contact lists etc.
• Serving as the primary point of contact for internal and external communication and coordination on all matters including those of a highly confidential and critical nature.
• Providing support towards checking, screening and routing emails and calls; responding on actionable items as required and ensuring receiving and delivery of accurate and detailed communication.
• Processing and tracking of all expenses, financial information, credit card statements and such ancillary items as required by internal processes.
• Organizing & coordinating with concerned stakeholders regarding appointments, bookings & reservations.
• Assistance with personal logistics.

Requirements:

• Prior experience in communication and interaction with senior management positions like Chief Executive Officer, Managing Director, President/Vice President of companies.
• Excellent verbal and written communication skills.
• Demonstrating leadership to maintain credibility, trust and support.
• Exceptional attention to detail.
• At least 10 years' experience as an Executive/Personal Assistant to top level management officials.
• Proficient in Outlook, PowerPoint, Word and Excel and comfortable using online tools.
• Ability to work quickly and accurately.
• Being proactive and able to take initiative.
• Experience in understanding board level information for capturing and maintenance of such information.
• Ability to take ownership of tasks and projects and ensure smooth completion of the same.
• Organizational and multi-tasking skills; ability to prioritize and effectively manage a variety of tasks.
• Highly resilient, organized and able to cope in a fast-paced environment, being both flexible and able to work across a range of issues.
• Excellent interpersonal and team skills.
• Ability to maintain discretion and judgment in handling highly confidential/critical information.
• Able to start immediately.

Working Location: Circular Rd

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.