Senior Executive, Administration (Department of Social Work).

Company Description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

The Senior Executive is a pivotal front-line administrative support role in the Department of Social Work, responsible for ensuring seamless operations and effective communication between stakeholders. Key responsibilities include:

1. Financial Management:

   • Consolidate and manage payments to teaching staff.
   • Ensure accurate documentation and evidence for payments are maintained and adhere to audit/contract standards.

2. Academic Program Support:

   • Oversee registration and examination processes for undergraduate and postgraduate students.
   • Address and manage student inquiries in a timely manner, and support academic faculty with efficient service delivery.
   • Maintain and update Standard Operating Procedures (SOPs) related to academic matters, including student exchange programs.

3. General Administrative Duties:

   • Handle general office administrative tasks as centralized for departmental requirements.
   • Provide quarterly management reports to the department's leadership.

4. Program Coordination:

   • Manage the Honours Thesis and Independent Study Courses (HT and ISC).
   • Coordinate Social Service Agency visits, enhancing students' learning journeys as part of the curriculum.

Qualifications

• A good Bachelor's Degree.
• Minimum of 3 years of working experience, preferably in office management within the education industry.
• Strong organizational skills, with the ability to be meticulous and systematic.
• Proven ability to multi-task and handle diverse responsibilities effectively.
• Pleasant personality with clear-minded thinking.
• Effective communication and strong written skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.