Senior Associate/Manager (Operations)

Temasek Foundation (TF) supports a diverse range of programmes that connects people, uplifts communities, protects our planet and advances capabilities in Singapore, Asia and beyond. Temasek Foundation’s programmes, made possible through philanthropic endowments gifted by Temasek, strive towards achieving positive outcomes for individuals and communities now, and for generations to come.

Job Summary

We are seeking a proactive and detail-oriented Manager (Operations) to oversee office facilities and administrative functions, coordinate key organizational events such as board meetings, and provide additional support for the grant-making system. This role requires a hands-on approach to ensuring smooth day-to-day operations and the successful execution of corporate initiatives.

Key Responsibilities:

Office Facilities & Administration

1. Oversee office maintenance, procurement, and vendor management to ensure a well-functioning workplace.
2. Manage office equipment, supplies, and service contracts.
3. Implement and monitor administrative policies and procedures to enhance operational efficiency.
4. Ensure compliance with workplace safety and security guidelines.

Event Coordination

1. Plan and coordinate board meetings, including logistics, scheduling, venue setup, and documentation.
2. Liaise with internal and external stakeholders to facilitate smooth execution of events.
3. Provide on-site support during events and handle any logistical issues that arise.
4. Support organisation-wide events, as needed.

Grant-Making System Support

1. Assist the Associate Director (Technology) in managing the grant-making system, including maintaining records.

Qualifications & Requirements

1. Diploma in Business Administration, Facilities Management, or a related field.
2. At least 3-5 years of relevant experience in office administration, operations, or event coordination.
3. Strong organisational and problem-solving skills with attention to detail.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
5. Excellent communication and interpersonal skills.
6. Ability to manage multiple tasks and work independently in a fast-paced environment.
7. Experience with grant administration or knowledge of grant management systems would be an advantage.