Senior Associate Executive, Senior Management Office 1

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

We are seeking a Senior Associate Executive to provide high-level administrative support to the Senior Management Office. This role requires excellent organizational and time management abilities, as well as discretion in handling confidential data. The ideal candidate will have strong communication skills, be proactive, and able to work independently to ensure the efficiency and effectiveness of the Senior Management Office.

Key Responsibilities

1. Organise and manage calendar schedules, including meetings, clinical work, and events. Arrange overseas travel schedules and itineraries, including flights, accommodation, claims, etc.
2. Provide full spectrum of administrative support to the Senior Management Office.
3. Support the Senior Leader for meetings and presentations, including preparation of meeting materials, booking and set-up of meeting venues, ordering of catering, drafting of meeting minutes, and follow-up on matters arising.
4. Conduct data collation, data analysis, and preparation of presentation slides, reports, and other documents.
5. Organise engagement events, coordinating schedules with relevant parties, booking venues, ordering catering, and handling procurement matters.
6. Review and ensure documents, proposals, contracts, and other materials requiring the Senior Leader’s inputs or approvals are processed timely and efficiently.
7. Maintain proper records and update the filing system for office documentation and clinical data.
8. Handle incoming and outgoing general correspondence.
9. Perform typing, faxing, sorting, filing, scanning, photocopying, and recording of documents and forms.
10. Prepare and submit all expense claims and records for the department.
11. Perform other duties as assigned by Reporting Officer.

Key Requirements

1. Diploma in any discipline from a recognised institution.
2. Minimum 2 years of administrative experience working in large organisations, particularly in secretarial duties and project coordination.
3. Strong organisational and time management skills to manage busy schedules and calendars.
4. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
5. Excellent written and verbal communication ability.
6. Able to prioritise and handle multiple tasks efficiently in a fast-paced environment.
7. Possess strong analytical and problem-solving abilities.
8. Good team player with the ability to work independently.

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extends far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that creates a transformative healthcare experience for our patients and professionals alike.