Senior Assistant Manager (MSc & PhD Programmes), NUS Nursing (2-year contract)

Location: YONG LOO LIN SCH OF MEDICINE, Kent Ridge Campus, SG

Company: National University of Singapore

The Role

This position will oversee the end-to-end administrative duties pertaining to the graduate research programmes and non-graduating research attachments offered by NUS Nursing (Alice Lee Centre for Nursing Studies).

Job Description

Administration of admission intakes

• Manage applicants’ submissions and supporting documents, verify eligibility for scholarship and follow up on outstanding documents.
• Support Head and admissions committee to shortlist candidates.
• Schedule admission interviews for shortlisted applicants.
• Update checklist of successful and unsuccessful applicants in the Graduate Admission System (GDA2) and inform applicants on the status of application.
• Issue offer letters to successful applicants and follow up on registration matters.
• Liaise with NUS Graduate School and international students on solar upload and student pass applications.
• Support and manage applicants under NUS-SINGA Award and CSC-funded Tuition Fee Allowance Scheme.
• Prepare report on admission statistics to Registrar's Office.
• Organise orientation and briefings for newly admitted MSc (Nursing) and PhD students.

Planning, managing, implementing and operationalising the Management of MSc (Nursing) and PhD programmes

• Manage curriculum review matters and changes to course contents.
• Ensure timely preparation of class timetables, teaching schedules and student handbook for each semester.
• Oversee students’ applications for waiver and reduction in tuition fees, requests for leave of absence, extension of candidature, funding support for conferences and overseas attachments, etc.
• Oversee students’ submission of thesis and notify them on outcome of their examination as well as follow-up action.
• Oversee the creation of feedback events on Blue (feedback portal).
• Ensure that tutors and students are tagged accurately for feedback collection. Generate feedback reports for management’s review.
• Liaise with other faculties on the release of examination marks.
• Verify and file list of ALCNS students for conferment of degree.
• Ensure that information of the 2 programmes are accurate and updated on department website.
• Coordinate with NUS counterparts who organise the NUS PhD Virtual Open House.
• Manage the ALCNS’ virtual booth by showcasing students’ achievements and inviting ALCNS faculty to participate in live chats.
• Provide data and prepare annual reports pertaining to these 2 programmes for senior management.
• Oversee the appointments of external lecturers and processing their payments.
• Manage the budget and oversee procurement and financial matters for the 2 programmes.

Planning, managing, implementing and operationalising of non-graduating (NG) research attachments

• Oversee the collation of required documents for application and issuance of letter of invitation to successful applicants.
• Support Head and Research Director to review candidates and identify possible supervisors by preparing summary reports of applicants.
• Schedule e-meetings between student and selected faculty to determine if student is suitable for the research attachment.
• Oversee the processing of students’ NG application via Online Application Portal (OAP), requests for changes to the period of research attachment, etc.

Qualifications

• At least 8 years of working experience (3 years in supervisory role) in leading a team to manage administrative and operations matters pertaining to implementing graduate programmes in a University setting.
• Exceptional collaborative team player with a high degree of professionalism.
• Excellent communication (written and oral) and organisational skills, and possesses creativity in solving problems.
• Possesses a high degree of professionalism and adaptability to adjust to a fast-paced environment.
• Demonstrate leadership skills in managing small teams with strong sense of initiative.
• Proficient in Microsoft Office Application (Word, Excel and PowerPoint).

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Alice Lee Centre for Nursing Studies