Senior Assistant Manager, Department of Family Medicine (1-year contract)

Senior Assistant Manager, Department of Family Medicine (1-year contract)

Job ID: 7204

Job Function: Administration

Institution: National University Health System

Overview

The incumbent will serve as the lead administrator for the Department of Family Medicine (DFM)’s research workplans and activities. S/he will be crucial in shaping and supporting the development and expansion of DFM’s research capabilities. S/he will also play a key role in managing the daily operations of DFM’s research team, ensuring efficient and effective workflows.

Job Description

Academic Leadership & Research Strategy

1. Work with Head of Department and Research Director to develop and operationalise research workplans including short and long-term goals for research
2. Maintain a strong and current understanding of international, national, and institutional research rules and regulations including opportunities of research grants and collaborations; able to proactively provide relevant information to Dept researchers
3. Monitor research projects’ timelines to ensure alignment with desired outcomes and reporting requirements; able to troubleshoot issues and engage researchers in solving issues
4. Analyse and track the department’s key research performance indicators; provides regular reports at Dept research meetings and provide solutions for discussion and execution
5. Facilitate the evaluation and onboarding of qualified research staff, ensuring a smooth and efficient recruitment process
6. Supervise the research administration team to ensure all key deadlines are met and all research administration processes adhere to relevant guidelines

Research Administration

1. Provide administrative leadership and support to academic staff on grant management and administration
2. Oversee administrative matters pertaining to the department’s research projects
3. Advise department researchers on institutional and local guidelines regarding research compliance, ethics regulations, and grant management
4. Liaise with relevant stakeholders on matters such as agreements, grants, and ethical approvals
5. Lead the research administration team on managing and tracking grant finances
6. Advise researchers on budget planning and grant expenditure matters
7. Oversee procurement and finance matters related to research projects, ensuring all purchases and finance processes adhere to institutional policies
8. Develop and implement strategies to increase the visibility of the department’s research
9. Oversee the organisation, publicity and execution of the department’s research events, including research forums, talks, workshops, etc.
10. Lead the department’s communication strategy by leveraging social media and official channels, to uplift the department’s profile and improve its outreach efforts

Job Requirements

1. Bachelors, preferably in Life Sciences, Health & Social Sciences
2. Minimum 8 years of experience in a research or academic organisation, with at least 3 years in a supervisory role
3. Demonstrated leadership skills with proven track record of managing small teams effectively
4. Familiarity in research administration processes, including ethics approvals, research agreements
5. Resourceful and capable of managing complex situations
6. Excellent organisational and project management skills
7. Excellent attention to detail
8. Strong communication skills in English, both written and spoken
9. Proficient in Microsoft Office Applications (Word, Excel, Powerpoint)