Secretary/ PA/Executive Support

Job Responsibilities

Executive Assistant (APAC Team)

1. Prepare materials and presentations for meetings, including business development discussions, ensuring all necessary documentation is provided.
2. Conduct simple research and efficiently organize data for the creation of reports and presentations.
3. Prepare agendas, take accurate meeting minutes, and distribute follow-up action items.
4. Perform administrative support, including managing calendars and expenses claims for the C-Suites/Top Management.
5. Manage travel arrangements including flights, visa applications, ground transportation, accommodation, dining, and other activities (for APAC Team).
6. Handle expat management such as accommodation, schooling, vehicle, and visa matters.
7. Document management including printing and filing.
8. Organization of events in Singapore and other APAC countries.
9. Other ad-hoc duties as assigned.

Administration

1. Act as a liaison between staff and the IT department relating to IT services and issues logging.
2. Manage the office extension line.
3. Manage office equipment and vendor management, including contract renewals.
4. Handle the procurement of goods and services (e.g., furniture, IT equipment, etc.), and management of inventory and assets (local & overseas).
5. Manage travel management including flight and accommodation arrangements (SEA Office).
6. Assist in the coordination of any company or staff-related events.
7. Cover reception duties when necessary and other ad-hoc duties as assigned.

Note: By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of processing and administration relating to this job application.

We regret to inform that only shortlisted candidates will be notified.

Shirley Pamela Awah
Registration Number: R2196979
EA License No: 13C6730 (MCI Consulting Pte Ltd)