Secretary/Administrative Specialist

About SJ
SJ Group is a global urban, infrastructure and managed services consulting firm, with over 70 years of track record in successful project delivery. Headquartered in Singapore, the group has a global talent pool of 16,000 across SJ and our member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, RBG, SAA, and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers and other specialists driven by progressive thinking and creative ideas to help shape a better future.

Our technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as decommissioning and closure. We provide a full suite of multidisciplinary built environment consultancy services across a diverse range of sectors that includes aviation, healthcare, hospitality, transport, water and environment as well as energy and resources.

About the Role

We are seeking an experienced Secretary/Administrative Specialist to provide secretarial support to senior management. You will play a crucial role in organizing and maintaining schedules, as well as performing various administrative tasks.

You should possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently, ensuring the timely and efficient completion of all assigned tasks.

Responsibilities

1. Maintain and assist in scheduling/planning appointments, meetings, etc.

2. Receive and screen phone calls and redirect them when appropriate.

3. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).

4. Make travel arrangements.

5. Handle confidential documents ensuring they remain secure.

6. Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements and Skills

1. Diploma in business administration or accounting.

2. Proven experience as executive/confidential secretary or similar administrative role.

3. Proficient in MS Office.

4. Good communication and interpersonal skills.

5. Excellent organizational and time-management skills.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!